Job Summary
Responsible for the daily posting of payments to the borrower's accounts. Also processes daily, weekly, and monthly trust invoices to be sent to the Clients.
Essential Duties & Responsibilities:
- Timely and accurate recording and deposit of cash receipts (done by 2pm) and direct payments adjustments and NSFs (done by 3:00pm) for ConServe for proper account maintenance and investment opportunities.
- Daily mail opened and distributed to their departments.
- Authorize credit card and ACH payments and deposit daily to trust account.
- All cash received is deposited before end of business day and network backup tapes are secured off site. Bank deposits and backup tapes delivered to bank by 2:30pm.
- Ensure payments and related correspondences are handled according to collection regulations returned within 7 days of receipt).
- Processing daily, weekly, bi-monthly, and monthly Client trust invoices & related ftp payment files. ACH and Wire Transfers set up and given to authorized approvers by 5pm.
- Expedite mass Client invoicing that needs to be turned over for mailing by the 3rd day of the month.
- Daily mail picked up from post office by deadline to be distributed to departments.
- Handle all misdirected payments according to Professional Practices Management System (PPMS) procedures.
- Process taxpayer checks to be mailed priority to Client daily.
- Process settled accounts and commission rate adjustments, invoicing and/or adjustment entries for any under/overages to cash and process overpayments.
- Adherence to ConServe's Blueprint Quality Management System (PPMS), Code of Conduct, and Compliance Program
Non-Essential Duties & Responsibilities:
- Other duties as assigned.
Education:
- High School Diploma or GED
- Associate degree or equivalent combination of education and experience
Skills/ Requirements:
- Account Receivable experience or educational training preferred.
- Microsoft Office knowledge.
- Computer Literate (i.e. competent data entry and word processing skills).
- Detail-oriented, able to multitask, and meet deadlines.
- Ability to act independently to resolve problems.
- Good verbal communication skills.
- Valid and clean driver's license with the ability to drive to post office and as needed.
- Ability to obtain and maintain Government Security Clearance.
- U.S. Citizenship or lawful Permanent Resident alien with three or more years as a permanent resident in the United States.
- No conflicts of interest with ConServe or our Clients.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job except for periodic breaks pursuant to applicable law.
- Occasionally lift and/or move up to 25 pounds.
- Ability to sit or remain sedentary for your entire work shift (8, 9, or 10 hour shift)
- Ability to talk and listen on a phone for your entire work shift (8, 9, or 10 hour shift)
- Ability to type on a computer for your entire work shift (8, 9, or 10 hour shift)
Reasonable accommodations may be made to the extent required under applicable law to enable individuals with disabilities to perform the essential functions of this position.
MISSION STATEMENT: ConServe is dedicated to satisfying the needs of our Clients in a manner consistent with improving the human condition, and that will foster the development of long term mutually beneficial relationships with our Clients, our Employees, our Suppliers and Business Partners and the Community as a whole.
Disclaimer: The above job description is not a contractual or binding document; it is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in the business climate and requirements.
Continental Service Group, LLC, d/b/a ConServe endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact our Recruiting Department at: , extension: 7 or by emailing: .
Qualified applicants will receive consideration for employment regardless of age, race, color, religion, national origin, sex, sexual orientation, gender, gender identity/expression, genetic disposition, genetic markers/carrier status, disability, creed, veteran status, military status, status as a victim of domestic violence, marital status, familial status, pregnancy, childbirth and related medical conditions, and disability, conviction (limited) or other legally protected status.
ConServe is a Drug Free Workplace
- Prepare monthly accounts receivable reports
- Updating weekly accounts receivable reports
- Meeting monthly accounts receivable goals
- Maintain accounts receivable collections system database
- Update accounts receivable ledger by customer
- Analyze basic accounts receivable transactions
- Maintain accounts receivable related reconciliation files
- Managing specific accounts receivable portfolios
- Enter prepared adjustments to accounts receivable ledger
- Compile and maintain accounts receivable records
- Provide accounts receivable assistance as needed and provide answers to accounts receivable inquiries
- Maintaining accounts receivable and other accounting duties
- Perform all duties related to accounts receivable billing and collections
- Prepare monthly reconciliations of cash receipts and billed receivable accounts
- Train others in accounts receivable topics
- Ensure accounts receivable records are accurately maintained
- Call accounts receivable clients in an effort to collect on past due accounts
- Create accounts receivable adjustments for check payments received, but no invoices
- Prepare monthly cash receipts journal, sales journal and accounts receivable aging report
- Prepare daily receipts and post to accounts receivable system