Job Title: Accounts Payable Supervisor
Location: Hybrid - Phoenix, AZ (3+ days onsite weekly)
Department: Finance & Accounting
Reports To: Manager/Director of Accounting
Job Type: Full-Time
Position Summary:
We are seeking an experienced Accounts Payable Supervisor to oversee and support day-to-day AP operations. This individual will play a vital leadership role in managing the accounts payable function, ensuring timely and accurate processing, vendor compliance, and period-end close activities. The ideal candidate is detail-oriented, process-driven, and passionate about building high-performing teams.
Key Responsibilities:
Supervision & Training
- Lead, coach, and develop accounts payable team members to achieve performance goals.
- Plan and manage daily workflow to ensure efficiency and accuracy.
Period-End Closing
- Coordinate the month-end and year-end AP closing process.
- Assist with the preparation and filing of annual 1099 forms.
Invoice & Payment Processing
- Review invoices for completeness and compliance with company policies.
- Participate in weekly payment processing to ensure vendors are paid promptly.
Vendor Management
- Review and validate all vendor setup and maintenance documentation.
- Ensure vendor records remain up to date and audit-ready.
Policy & Compliance
- Interpret and enforce accounting policies and procedures.
- Serve as a point of contact for managers with policy-related inquiries.
Cross-Functional Collaboration
- Coordinate efforts with other finance teams to meet departmental goals and timelines.
- Contribute to special projects and process improvement initiatives.
Problem Solving & Process Improvement
- Identify opportunities to streamline workflows and enhance accuracy.
- Recommend and implement process improvements within the AP function.
Qualifications:
Education & Experience
- Associate's Degree in Accounting, Finance, or related field (or equivalent experience).
- Minimum of 5 years of related accounting experience, including 2+ years in a supervisory role.
Technical Skills
- Intermediate proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience with accounting ERP systems; Workday experience preferred.
Core Competencies
- Strong interpersonal and customer service skills.
- Ability to lead and motivate a team.
- High attention to detail and accuracy.
- Ability to resolve routine issues and understand financial process flows.
- Excellent organizational, analytical, and communication skills.
Work Schedule & Location:
- Hybrid Role: Onsite presence required 3+ days per week at our Phoenix Headquarters:
- Core hours: Monday-Friday, 8:00 AM - 5:00 PM (AZ Time)
- Alternate work hours may be considered
This position is not eligible for immigration sponsorship.
Benefits (For Full-Time Employees - 30+ Hours/Week):
Available Day One:
- Medical, Dental, and Vision Insurance
- Vacation, Sick Leave & Floating Holidays (accrual starts immediately)
- 401(k) with Company Match and Direct Contribution
- Hotel and Employee Discounts
- Financial Wellness & Health Programs