Accounts Payable Specialist
W2 contract ONSITE out of Ridgefield Park, NJ Target $30/hr
This position will review/audit and assign e-invoices in the AP Web Portal to business units, provide a technical support to vendors and follow-up with pending invoices. This position will assist with risk management tasks such as delayed posting analysis, early warning management, and duplicate analysis. Supporting review and approval of purchase orders and audit/tracking as necessary.
Responsibilities:
- Conduct ad hoc investigations into identified or reported tasks
- Evaluate internal control and make recommendations on how to improve
- Review and assign invoices in AP web portal
- Monitor and follow-up for pending transactions in portal
- Processing invoices
- Process payments
- Create and update user manuals/training materials
- Support vendors with AP Portal technical issues
- Submit Month end accruals for unapproved invoices
- AD hoc auditing and reporting as necessary
- Accrual and Purchase Order support
- Invoices, SOWs, Supporting documents, Bank detail, Vendor setup and etc
- Identify the cause and work with stakeholders to come with improvement plan
- Review and assign CE & IM Marketing and General Expense invoices in portal to business units
- Work with business units and vendors to ensure invoices are processed timely
- Process invoices as necessary based on manager direction.
- Propose payment files, rushes and etc. as necessary.
- Create and update manuals and other training materials as needed
- Help vendors with their registration inquiries and resolve issues with their accounts
- Process accruals for invoices that didnt get approved before Month end closing
- Special projects; AP team coverage
- Assist with month end/year end accruals and support RMS Purchase Order review/audit based on Manager direction.
QUALIFICATIONS
- Bachelors degree in accounting or other business field preferred.
- 2+ years of Accounts Payable/Accounting/Auditing experience.
- Highly detailed
- Problem-solving skills
- Excellent organization skills
- Auditing skills
- Able to meet deadlines
- Communication skills including oral communication, report writing, and presentation skills
- IT Knowledge