The Accounts Payable Associate is responsible for the accurate and timely entry of invoices and related data into internal financial systems, including PeopleSoft and Maximo. This role supports the Accounts Payable Manager and other team members with day-to-day processing, special projects, and audit-related requests.
Responsibilities:
- Process and voucher invoices into PeopleSoft and Maximo systems.
- Manage end-to-end processing of all inbound rail invoices.
- Utilize SAP for invoice and payment processing.
- Scan and upload documents into Filebridge for record-keeping.
- Retrieve and organize documents from the DataView imaging system.
- Respond to vendor and departmental inquiries via phone and email in a professional and timely manner.
- Review vendor statements, identify open credits, and take appropriate actions.
- Assist with tax and legal audit requests by gathering and providing necessary documentation.
- Distribute incoming mail for the department.
- Support special projects and perform other duties as assigned.
- Maintain organized filing systems for invoices and supporting documents.
Your Skills & Experience:
- 2+ years of experience in Accounts Payable required.
- Excellent interpersonal and communication skills.
- Strong attention to detail and organizational skills.
- Ability to prioritize tasks and manage multiple deadlines effectively.
- Team-oriented with a collaborative mindset.
- Intermediate proficiency in Microsoft Excel.
- Strong working knowledge of PeopleSoft and Maximo.
- Experience using SAP for Accounts Payable processing.