Job Title: Accounts Payable Specialist
Location: Lodi, WI
Type: Direct Hire
Schedule: M-F, 8-5
Pay Range: $24 - $28 per hour
Benefits: Yes. Medical, Dental, Vision, PTO, 401(k), Paid holidays
Summary
Connect Search is hiring an Accounts Payable Specialist in Lodi. This position offers a hybrid work from home schedule upon the completion of training.
Responsibilities
- Responsible for paying and keeping record of all vendor invoices
- Perform day to day financial transactions, including verifying, classifying and recording accounts payable data into ERP and related systems.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Maintain vendor and service provider agreements
- Execute credit card payment and reconciliation; administers corporate credit card program
- Setup and maintain Vendor accounts in ERP system; including collection of all documentation required for setup compliance (W-9, sales tax etc).
- Ensure price and quantities of vendor's invoice, vendor's packing slip and company purchase order agree and obtain appropriate approvals/signatures per internal policies
- Maintains petty cash
- Prepares and files annual 1099's
- Responsible for cash application on accounts receivable invoices
- Generates various accounts payable reports and conducts research as necessary
- Generates weekly AP disbursements and ensures all payments are sent on-time
- Responsible for resolving payment discrepancies and disputes on behalf of the company
- Sorts and distributes mail for the Alkar operation. Processes all outgoing mail for delivery
- Prepares and maintains department standard operating procedures for job responsibilities; ensures effective cross-training of team for back-up support
- Backup to releasing parts orders for Contract Administrator
- Backup to Contract Administrator in creation and maintenance of Customers in ERP
- Supports Contract Administrator in collecting past due payments on customer invoices
- Ensures the accuracy of the company's financial documents for payment, auditing and tax purposes.
- Serves as backup support to switchboard and catering duties
- Works closely with Internal, External and Government auditors in providing and documenting required financial information.
Qualifications
- Associate's degree in accounting or finance
- Minimum of 3 years related accounts payable experience
- Proficient in account coding procedures
- Prior experience in a manufacturing environment a plus
- Experience in using ERP systems