The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, reconciliations, and payments in accordance with company policies and vendor agreements. This role requires strong attention to detail, proficiency in AP software, and collaboration with internal and external stakeholders.
Key Responsibilities:
• Process invoices accurately and efficiently across multiple billing platforms, including Stampli, QuickBooks, Concur, Sage Intacct, and Alevate.
• Ensure all invoices align with company policies, contracts, and approval workflows.
• Maintain proper documentation and recordkeeping for audit and compliance purposes.
• Perform monthly bank reconciliations across multiple accounts to ensure accurate balances for both accounts payable and receivable.
• Conduct soft reconciliations at the entity level to verify billing accuracy and fund availability.
• Generate and distribute daily balance and cash reports detailing available funds across all entities.
• Coordinate with internal teams to schedule weekly and monthly vendor payments.
• Address and resolve vendor inquiries, disputes, and discrepancies in a timely manner.
• Maintain vendor records and ensure accurate payment terms and classifications.
• Provide training and guidance to employees and client staff (including physicians and nurses) on AP processes and software usage.
Qualifications & Skills:
• 1+ years of accounts payable or general accounting experience.
• Proficiency in Stampli, QuickBooks, Concur, Sage Intacct, and Alevate (or similar AP platforms).
• Strong understanding of AP workflows, vendor management, and reconciliation processes.
• Excellent attention to detail, organization, and ability to handle multiple accounts and transactions.
• Strong communication skills for vendor relations and team collaboration.
Education Requirements:
• Associate or Bachelor's degree in Accounting, or equivalent experience.
Hybrid Schedule:
•Monday - Thursday on site, Friday option to work remotely