OVERVIEW:
This position has a high level of autonomy within the organization to assist the organization in meeting its accounts payable needs. This position will also have opportunities to assist the Senior Accounting Manager in the completion of special projects, financial or operational, related to the growth and development of the organization.
PRIMARY RESPONSIBILITIES:
Oversee AP process - review invoices for accuracy, account coding, proper approvals, and payment remittance
Gather supporting documentation for corporate card expenses
Process expense reimbursements within Paycom payroll system
Run Accounts Payable reports, as needed - vendor activity, payment status, and ad-hoc requests
Responsible for the organization of both soft and hard copy AP supporting documents
Communicate with vendors regarding invoices and payment, as needed
Places orders for Operations Support in accordance with policies and procedures
Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices
Post Journal Entries as part of monthly close process
Assist with monthly reconciliations and present variances to Senior Accounting Manager, as needed
Assist with monthly and ad hoc reporting from general ledger
Investigates and resolves problems associated with processing of invoices and payments
Manage vendor payment methods and prepares batch check runs, credit card payments, wire transfers and ACH transactions
Performs other duties as required to support Accounting Department
OTHER RESPONSIBILITIES:
Exhibit professional conduct, maturity and good judgment with all levels of employees and external stakeholders including, though not limited to, customers and vendors.
Accept other responsibilities, projects or activities reasonably related to the accounting or financial management objectives of the company or requiring skills for which the Accounting Manager may deem the Accounts Payables Specialist reasonably qualified to complete.
Demonstrate effective interpersonal and communication skills to achieve the organization's objectives.
SUPERVISION/JUDGMENT/SCOPE:
This position reports to the Senior Accounting Manager and no direct reports. This position will have contact with all levels of employees as well as contact with outsiders such as customers.
SKILLS/QUALIFICATIONS:
2+ years of accounts payable or general accounting experience
High level of proficiency with Excel
Excellent organizational skills and strong attention to detail
Experience with NetSuite a plus
Experience with AP automation software a plus
Strong written and verbal communication skills
Ability to multi-task
Enthusiasm and desire to learn
Ability to meet deadlines