Job Summary:
We are seeking an experienced Accounts Payable Specialist with a strong background in Microsoft Dynamics 365 or Microsoft Business Central. The ideal candidate will bring at least 5 years of experience in accounts payable (AP), with a proven track record of success in a leadership capacity, such as an AP Lead or AP Manager. This position requires hands-on experience working with multi-entity accounts, as our company operates with four distinct bank accounts. The successful candidate will be a self-starter, able to hit the ground running, and contribute to streamlining AP processes, implementing best practices, and supporting our transition from paper checks to ACH payments in the near future.
Key Responsibilities:
Accounts Payable Management: Oversee and manage the full accounts payable process across multiple entities, ensuring accurate and timely processing of invoices, payments, and reconciliations.
Software Proficiency: Leverage Microsoft Dynamics 365 or Microsoft Business Central to process and manage accounts payable transactions, ensuring system efficiencies and accurate reporting.
Bank Account Coordination: Manage payments across four separate bank accounts, ensuring proper allocation and reconciling of AP transactions.
Leadership: Lead and mentor the AP team, providing guidance and support on best practices, resolving complex payment issues, and ensuring all AP processes are compliant with company policies and industry standards.
Payment Method Transition: Assist with the transition from paper check payments to ACH, ensuring all processes are optimized for the new payment method and working closely with IT and other departments for a smooth implementation.
Vendor Relations: Develop and maintain strong relationships with vendors to resolve payment inquiries, discrepancies, and issues in a timely and professional manner.
Month-End/Year-End Close: Ensure accurate and timely AP close procedures each month and during year-end, providing reports as needed to senior management.
Process Improvements: Identify opportunities for process improvements and implement best practices for greater efficiency, accuracy, and cost savings within the AP function.
Compliance & Audit Support: Ensure adherence to internal controls, accounting standards, and regulatory requirements. Assist with audits as necessary, providing all requested documentation.
Qualifications:
Experience: At least 5 years of experience in accounts payable with a minimum of 2 years in a leadership role (AP Lead or AP Manager). Prior experience working with multi-entity accounts and handling multiple bank accounts is a must.
Software Skills: Strong proficiency in Microsoft Dynamics 365 or Microsoft Business Central. Experience with other accounting software may also be considered.
Leadership: Proven ability to manage, mentor, and develop a team. Experience in improving processes and implementing best practices within the AP function.
Payment Systems: Familiarity with ACH payment processing and a demonstrated ability to lead the transition from paper checks to ACH or electronic payments.
Attention to Detail: Exceptional organizational and analytical skills, with the ability to handle multiple tasks simultaneously and meet deadlines.
Communication: Strong written and verbal communication skills to interact effectively with vendors, management, and internal departments.
Education: Bachelor's degree in Accounting, Finance, or a related field is preferred, but not required.
Certifications: AP-related certifications (e.g., A/P Certification) is a plus but not mandatory.