Accounts Payable Specialist
About the Role:
Our non-profit client is seeking a dedicated and detail-oriented
Accounts Payable Specialist to support their
property management division. This individual will manage day-to-day AP operations for a portfolio of properties, ensuring accurate and timely processing of vendor payments, reconciliations, and support of internal controls. This is a great opportunity to contribute to a mission-driven organization that provides affordable housing and property services.
Yardi experience is highly preferred, but not required.
Key Responsibilities:
Process vendor invoices for multiple properties, ensuring accurate GL coding and approval workflows
Manage weekly check runs, ACH payments, and vendor communication
Maintain accurate vendor records and ensure compliance with internal policies
Reconcile accounts payable ledger and resolve invoice discrepancies
Support property managers with invoice inquiries and budget alignment
Assist with month-end close by preparing AP reports and journal entries
Provide documentation for audits and ensure financial compliance
Partner with the accounting team to streamline AP processes across properties
Maintain W-9s and support annual 1099 filing process
Qualifications:
2+ years of accounts payable experience; property management or real estate accounting experience preferred
Experience with Yardi is a strong plus
Strong attention to detail, accuracy, and organizational skills
Familiarity with accounting principles and AP best practices
Proficiency in Excel and accounting systems
Ability to work independently and collaboratively across teams
Excellent communication and problem-solving skills
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.