Accounts Payable Specialist
Position Overview:
We are seeking a detail-oriented and organized Accounts Payable Specialist to manage all aspects of accounts payable for both vessel and administrative expenditures. This role is critical to ensuring the accuracy and timeliness of financial transactions, directly impacting the company's financial reporting.
Key Responsibilities:
- Process and enter invoices related to administrative expenditures, vessel purchase orders, and requisitions through the A/P system.
- Sort, distribute, and obtain approval for incoming invoices, expediting vendor payment inquiries as needed.
- Collaborate with purchasing personnel to resolve invoice and purchase order discrepancies.
- Collect and verify necessary documentation for new vendors; complete internal paperwork for vendor setup and modifications.
- Monitor vendor statements to ensure all invoices have been received and follow up on missing invoices as necessary.
- Review daily bank transactions and create corresponding entries in the A/P system.
Collaboration & Impact:
This position works closely with the Accounting and Purchasing Departments to ensure seamless payables processing. The accuracy and efficiency of this role directly affect the company's monthly financial statements and vendor relationships.
Qualifications & Skills:
- Strong data entry skills with a high degree of accuracy.
- Understanding of general ledger accounts.
- Experience in accounting month-end closing cycles.
- Proficiency in Microsoft Excel, Word, and accounting software.
- Experience with ERP systems (preferred).
Key Competencies:
- Action-oriented and proactive in problem-solving.
- Strong customer service and vendor management skills.
- Excellent time management and organizational abilities.
Additional Information:
This role involves handling a high volume of invoices but does not include supervisory responsibilities. No travel or physical requirements beyond standard office duties.
Note: This job description outlines the general responsibilities and expectations for the role. It is not an exhaustive list of all duties, responsibilities, or skills required.