POSITION TYPE: Full time. Direct Hire. Onsite.
Requirements of the Accounts Payable Specialist:
Bachelor degree in Accounting, Finance, or Business desired, not required. Knowledge of GAAP Required.
A minimum of 4 years of accounting work experience that includes processing Accounts Payable transactions.
Full cycle AP experience from receipt of vendor invoices through payment process and month end close needed.
Ability to reconcile accounts.
Construction Experience preferred.
Technical skills: SAGE Accounting System, TimberScan, MS Office including Excel skills.
Duties of the Accounts Payable Specialist:
Assist the accounting team in processing timely accurate payments to vendors.
Work as a team inputting, coding. and processing vendor invoices for payment.
Setup and maintain vendors in the system.
Monitor AP Mailboxes. Retrieve/receive vendor invoices and vouchers for payment. Check for accuracy.
Enter vendor invoices into TimberScan system which routes them to the correct approver.
Using integrated software, process a high volume of invoices for payment through the SAGE ERP system.
Get Treasury approval to release payment batches.
Take part in payment runs: Check ACH, Wire, and making payments using vendor websites. Take part in annual 1099 reporting process.
Provide direct support for vendor and internal questions.
Reconcile account differences. Handle debits or credits if needed to correct account balances.
Take part in month end close by ensuring all invoices and adjustments are entered in the system, provide any requested reports or information needed.
- Enter invoice payments in MAS
- Using accounts payable system (AS400)
- Maintain multiple invoice processing email accounts
- Correct or resolve invoice/payment issues
- Responding to invoice inquiries, resolving invoice/purchase order issues
- Processing vendor invoices daily for timely payment
- Resolve invoice discrepancies and issues
- Ensure all vendor invoices and payments
- Delivering special supplier invoices to assigned invoice auditors
- Process all invoices for payment
- Maintain and reconcile vendor and other relevant accounts payable accounts
- Resolve invoice discrepancies through email approval
- Update the vendor on invoice and payment status
- Preparing invoices and expense reports for payment
- Resolve invoice discrepancies and enter within two weeks of invoice date
- Resolve invoice discrepancies and enter within two weeks of invoice date
- Handle accounts payable invoices from receipt to payment via an automated system
- Resolve invoice and payment issues with suppliers
- Entering vendor invoices into the accounting system for payment
- Distribute incoming accounts payable department mail