firstPro is seeking an experienced AP manager to join a great team in the Norcross, GA area. You will be responsible for managing a team of 4-6 specialists and have a lot of room to grow within your career. Please apply if you feel you meet the qualifications.
Responsibilities:
- Manage and mentor a team of 4-6 Accounts Payable Specialists, providing guidance, training, and performance feedback.
- Distribute workload effectively, set priorities, and ensure deadlines are met.
- Foster a positive and collaborative team environment, promoting open communication and continuous improvement.
- Conduct regular team meetings and individual check-ins to review progress and address any challenges.
- Oversee the full cycle accounts payable process, from invoice receipt to payment disbursement.
- Ensure accurate and timely processing of vendor invoices, purchase orders, and employee expense reports in compliance with company policies and procedures.
- Manage vendor relationships, address inquiries, and resolve discrepancies in a professional and efficient manner.
- Maintain accurate and up-to-date vendor records.
- Prepare and process electronic and manual payments, including ACH transfers, wire transfers, and checks.
- Ensure proper coding of invoices to the correct general ledger accounts and cost centers.
- Implement and maintain strong internal controls over the accounts payable function to safeguard company assets.
- Ensure compliance with relevant tax regulations, including 1099 reporting.
- Assist with internal and external audits by providing necessary documentation and explanations.
- Stay up-to-date on changes in accounting regulations and best practices related to accounts payable.
- Identify opportunities for process improvement and automation to enhance efficiency and accuracy within the AP function.
- Develop and document AP policies and procedures.
- Participate in the implementation and maintenance of the company's ERP or accounting software.
- Prepare and analyze accounts payable reports, including cash forecasting, aging analysis, and vendor spend analysis.
- Provide timely and accurate AP information to management as needed.
- Reconcile vendor statements and resolve any discrepancies.
Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field.
- Minimum of 5-7 years of progressive experience in accounts payable, with at least 2-3 years in a supervisory or management role.