We are seeking a detail-oriented and organized Accounts Payable (AP) Coordinator to manage invoice processing, vendor payments, and reconciliation tasks. This role requires strong communication skills and the ability to thrive in a fast-paced environment, ensuring accuracy and timeliness in all payable activities.
Responsibilities:
- Receive, review, and process vendor invoices in a timely manner
- Verify purchase orders, contracts, and expense reports for accuracy and approvals
- Ensure proper general ledger coding and cost allocation
- Prepare and process check runs, ACH payments, and wire transfers
- Reconcile vendor statements and resolve payment discrepancies
- Maintain accurate records and documentation for audits
- Communicate with vendors and internal teams to resolve inquiries
- Assist with month-end close processes as needed
Requirements:
- 2+ years of accounts payable experience
- Proficiency in accounting software (e.g., QuickBooks, Sage, Viewpoint, or similar)
- Strong attention to detail and organizational skills
- Excellent communication and problem-solving abilities
- Must have experience working in the construction industry (e.g., handling job costing, subcontractor billing, lien releases, etc.)
- Familiarity with AIA billing and construction-related compliance documentation is a plus