Accounting Clerk is responsible for various functions of the Accounts Payable department to include processing vendor invoices for multiple entities and maintaining complete and accurate accounting records.
Essential Functions
- Demonstrates advanced knowledge of bookkeeping and accounts payable processes.
- Must meet productivity standards established by management, accomplished within the required timeframe determined by management.
- Reviews vouchers and corresponding invoices for vendor selection, invoice number, date, and amount.
- Determines pay date, verifies approval, accounting month/year, and 1099 coding.
- Investigates and communicates with accounting regarding any irregularities on vouchers/invoices.
- Makes any necessary corrections or rejects voucher to accounting for corrections.
- Verifies correct paying company and bank information on manual payments, making corrections if needed.
- Sets up new vendors and changes existing vendors as needed.
- Ensures proper legitimacy of new vendors and determines if new vendor is 1099 applicable.
- Searches for existing vendors with the same name or tax ID and communicates with accounting if needed.
- Reviews, investigates, and requests refund from vendors with credit balances.
- Investigates and communicates with accounting regarding any discrepancies on vendor statements.
- Audits vendor additions and changes daily.
- Maintains Excel list of boxes sent to archives.
- Demonstrates excellent communication skills.
- Must have exceptional organizational and time management skills.
- Demonstrates regular punctual attendance and adheres to policies and procedures.
- Required to be onsite a minimum of 5 days per week, but fewer days feasible if approved by management.
- Receives instructions, prioritizes tasks, and completes duties assigned by manager.
- Performs all duties following organizational chain of command.
- Performs other duties as assigned.
- Must present a professional office appearance.
- Ability to move around office, sitting for long periods of time, and ability to lift 5 lbs.
Minimum Qualifications
- High school diploma or equivalent.
- Three years' experience in accounts payable.
- Must have proficient ability to use standard office equipment such as computers, phones, photocopiers, scanners, and fax machines.
- Excellent ability to use Microsoft Word, Excel, and Outlook.
Preferred Qualifications
- Some accounting or bookkeeping courses completed.