Position Summary:
Performs activities required to ensure accurate and timely processing of AP invoices. Makes informed decisions when discrepancies between PO and vendor invoice occur.
Duties and Responsibilities:
Performs activities related to AP Payment Processing
Performs activity related to AP Payment Processing which includes access to the bank accounts for cancelling and reissuing checks and reviewing positive pay
Review, log and print checks daily
Download, log and resolve daily treasury reports
Printing checks for workday daily at the Corporate office
Creates payment parameters and secures appropriates approvals
Logging and researching returned checks
Researching outstanding checks for all systems (direct and indirect expenses in workday)
Researching and closing tickets submitted to the CDA team daily
Reviewing wire transfers, ACH files and Single use Account payments
Manage escheatment processes and jurisdictional filings and second level exceptions requiring escalation (by policy or outside of tolerance) for Corporate paid vendors
Liaison with Sysco internal teams and SBS Global teams to ensure service levels and quality requirements are achieved
Required Minimum Education:
High School Diploma or GED required, Associate's Degree or higher preferred
Required Minimum Experience
2-4 years experience in Accounts Payable or Accounting Degree or related accounting experience (for example, General Ledger, Accounts Receivable, Payroll) Experience processing invoices performing 3-Way Match
Abilities and Skills
Basic working knowledge of commonly used Accounts Payable concepts, practices and procedures.
Ability to review invoices for accuracy and identify discrepancies.
Microsoft Office and specialized accounting / finance software ERP Systems (i.e. workday).
Ability to prioritize tasks and work in a fast pace environment. Good oral and written communication skills.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.
Work Environment:
Corporate office.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
The noise level in the work environment is usually moderate.
NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job related duties requested by his or her supervisor.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This job description supersedes prior job descriptions.
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