Accounting Technician

Job Overview

The Accounting Technician performs responsible technical tasks in an established accounting system and related support systems. This job is responsible for collation, processing, and validating practical accounting tasks representing financial transactions. The Accounting Technician is responsible for the review and verification of transactions generated through the established accounting system. The Accounting Technician processes large quantities of financial documents for which accurate and timely completion is crucial. The Accounting Technician also leads key elements of customer service functions carried out by the Accounting Division.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Reviews processed transactions, ensuring the presence of all required supporting documents, and determining the need for additional information to meet regulatory requirements.
• Gathers, checks, and tabulates data used in the preparation of records and reports.
• Accurately and timely interfaces multiple school district support systems into the established accounting system to facilitate efficient electronic payments to vendors.
• Processes and maintains the Automatic Clearing House transactions within the established accounting system.
• Process fixed asset transactions.
• Reconciles various General Ledger accounts and prepares journal entries for assigned areas.
• Assists customers, departments, and employees by providing fiscal information, clarifying procedures, answering questions, and providing guidance through the resolution of potential issues.
• Routinely uses and relies on spreadsheets and other software applications to complete assigned tasks.
• Timely and accurately processes invoices, employee reimbursements, purchase card transactions, and other approved documents for payment.
• Verifies purchase order and encumbrance transactions based on school division policies and procedures.
• Provides training to school and central office bookkeepers in various accounting areas.
• Completes transactions based on established protocols.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

• Associates Degree in Accounting or related field

Experience

• Two years of experience with a complex financial system, Oracle EBS preferred
• Experience with Microsoft Excel and other Microsoft Office products

Licenses and Certifications

• NA

Knowledge, Skills and Abilities

• Ability to communicate effectively, both verbally and in writing
• Ability to work under pressure of deadlines
• Excellent customer service, interpersonal and organizational skills
• Ability to deal quickly and accurately with quantitative information and verify correctness of actions
• Ability to perform duties with limited supervision
• Ability to operate standard office equipment such as a ten-key calculator, photocopier, facsimile machine, and personal computer

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Personnel

Employees who perform the responsibilities of this position for the Department of Support Services are considered essential personnel. Essential personnel are designated employees who must report for work during a delay or emergency situations. A workplace emergency is an unforeseen situation that threatens the staff, pupils, or the public; disrupts or shuts down business operations; or causes physical or environmental damage. Emergencies may be natural or manmade. It is incumbent upon the supervisor to inform and confirm which essential personnel are required to work during emergency closings. Notification and confirmation of the expectation of essential personnel to report to work, or maintain as-needed status, will be executed with as much advanced notice as possible via in-person communication or email.

Reports to: Supervisor, Facilities Financial

FLSA status: Non-Exempt

Months/Days/Hours: 12 months, 254 days, 8 hours per day

Salary Level: Universal 9

Salary Scale:

Salary Range: $28.54 - $36.75

Telework Eligible: No