Transformation Hospitality Solutions (THS) is a hospitality consulting company that provides experienced hospitality consultants on an interim basis (task force talent) to the hotel and hospitality industry. THS may also provide direct hire staff.
The Accounting Specialist is primarily responsible for managing accounts receivable (AR) for travel expenses associated with the placement of THS consultants at client sites. The Accounting Specialist invoices clients for travel expenses, receives payments, prepares deposits, and accurately enters payment information into the QuickBooks system. They monitor AR reports and contact clients regarding past-due invoices for consulting service fees and travel expenses to collect payment.
The Accounting Specialist also works with THS consultants to process and pay their expenses (generally related to travel) on a weekly basis.
ESSENTIAL DUTIES / RESPONSIBILITIES:
- Create (collect and input information) and issue invoices to customers for THS consultants' travel expenses
- Manage the entire expense report process for THS consultants; interface with consultants as needed
- Monitor and maintain customer accounts receivable aging activity
- Contact customers with overdue accounts and attempt to collect the overdue amounts
- Maintain records of contacts and attempted contacts with past-due account clients, and enter any payments made toward outstanding debts in QuickBooks
- Research payment inquiries for customers and assist with payment reconciliations
- Handle customer disputes to confirm valid charges, reissue invoices, or make billing adjustments
- Use internet searches to locate clients who may have merged with other organizations, moved, changed phone numbers, or gone out of business
- Receive and process payment checks
- Update account information for ACH batches to ensure proper payroll and expense payouts to temporary (W-2) employees and Independent Contractors (1099)
- Assist with related special projects as needed
ESSENTIAL QUALIFICATIONS / SKILLS / ABILITIES:
- Knowledge of QuickBooks
- Proficient in using Microsoft Office products, particularly Excel
- Familiarity with conducting research using the internet
- Basic accounting knowledge required; more advanced knowledge is a plus
- Excellent written and verbal communication skills
- Strong time management skills with the ability to prioritize tasks
- Problem-solving abilities
- Negotiation skills
- Professional customer service skills
- Fluent in English
PREFERRED QUALIFICATIONS:
- Bachelor's degree in Accounting or equivalent
EDUCATION AND EXPERIENCE:
- Associate degree in Accounting or a related field
- 1-2 years of experience in accounting positions, including invoicing, collections, accounts receivable, accounts payable, or general accounting
PHYSICAL REQUIREMENTS:
- Position is performed in a temperature-controlled office or home environment
- Must be able to use a computer, phone, Zoom and/or similar programs, and text
- Must be able to sit for extended periods of time
THS is an Equal Opportunity Employer