Accounting Specialist

Job Title: Accounting Specialist

Department: Finance

Location: 1865 Arlington Avenue

Reports To: Controller

Job Type: Full-Time Exempt

Position Summary:

We are seeking a detail-oriented and dependable Accounting Specialist with a strong background in Accounts Payable to join our finance team. This role is responsible for the accurate and timely processing of vendor invoices, payment runs, and account reconciliations, while also supporting general accounting functions. The ideal candidate will have a solid understanding of accounting principles, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

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  • Review, code, and enter vendor invoices into the accounting system in accordance with company policies and procedures
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  • Manage weekly check runs, ACH transfers, and other payment processes
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  • Reconcile vendor statements and resolve any discrepancies or payment issues promptly
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  • Maintain accurate AP aging reports and assist with month-end close processes
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  • Collaborate with purchasing and receiving teams to ensure 3-way matching accuracy
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  • Assist with the preparation of 1099s and year-end reporting requirements
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  • Support audits by providing documentation and responding to inquiries related to AP transactions
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  • Maintain vendor files and ensure W-9 documentation is up to date
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  • Provide backup support for other accounting functions, including AR and bank reconciliations as needed

Qualifications:

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  • Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
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  • 2+ years of experience in Accounts Payable or general accounting
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  • Proficiency with accounting software (e.g., NetSuite, QuickBooks, or similar ERP systems)
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  • Strong Excel skills
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  • High level of accuracy and attention to detail
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  • Ability to handle sensitive information with confidentiality
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  • Strong communication skills and ability to work well across departments

Preferred Attributes:

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  • Experience in a construction, distribution, or supply-chain environment
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  • Familiarity with inventory-related transactions or job-costing structures
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  • Ability to thrive in a deadline-driven and collaborative environment Title: Accounting Specialist

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