Accounting Specialist

Accounting Specialist - Dean's Office

Job No: 535747
Work Type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Health Care Administration/Support
Department: - MD-FINANCIAL SERVICES

Job Description

Classification Title:

Accounting Specialist

Classification Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Job Description:

The College of Medicine Dean's Office Finance and Administration seeks an Accounting Specialist to help drive key financial operations for the Florida Clinical Practice Association (FCPA). Reporting to the Associate Director of Accounting, this dynamic role offers the opportunity to lead a variety of impactful accounting functions including managing disbursements, overseeing cash flow and fixed assets, coordinating insurance coverage, and serving as the primary liaison for AP-related activities with TD Bank. You'll also take the lead on tracking real property leases, invoicing Shands 1/12th contracts, and reconciling payable contracts.

This position is perfect for a proactive, detail-focused professional who thrives in a fast-paced environment, enjoys cross-campus collaboration, and takes pride in owning their responsibilities from start to finish.

About This Role

Florida Clinical Practice Association (FCPA) Accounting

• Ensure timely and accurate processing of all FCPA disbursements.
• Maintain detailed records to support audits and financial reporting.
• Manage and maintain a current, accurate inventory of FCPA fixed assets.
• Evaluate and coordinate annual insurance coverage needs for FCPA, securing appropriate policies as necessary.

College of Medicine (COM) Cash Management

• Oversee bi-weekly cash management processes, monitoring cash balances and liquidity.
• Provide accurate reporting and analysis to support financial decision-making.

Contract Invoicing and Reconciliation

• Generate and submit invoices for Shands 1/12th contracts in alignment with contractual terms.
• Verify invoice data for accuracy and monitor payment status.
• Conduct regular reconciliations of payable contracts, document procedures, and communicate results to stakeholders.

TD Bank Liaison

• Act as the primary contact for accounts payable interactions with TD Bank.
• Address inquiries and resolve issues related to AP transactions promptly and professionally.

Real Property Lease Management

• Maintain an up-to-date database of real property leases associated with the College of Medicine.
• Monitor lease terms and key dates, providing updates and insights to inform decision-making.

Expected Salary:

$54,000 - $58,000; commensurate with education and experience

Required Qualifications:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Preferred:

• Ability to work with deadlines
• Ability to work independently
• Ability to attend to details with a high level of quality at all times
• Ability to evaluate situations critically, independently make decisions, and obtain solutions while operating within policies, laws, rules, and guidelines
• Ability to perform basic mathematical calculations
• Ability to plan and organize work assignments
• Ability to communicate effectively with people of all professional levels
• Knowledge of Microsoft Word, Outlook, Excel and Internet Explorer
• Knowledge of MS Dynamics SL Accounting System and PN3 Interface highly desirable
• Knowledge of PeopleSoft and fiscal accounting modules
• Knowledge of bookkeeping principles and practices
• Knowledge of office procedures and practices
• Knowledge of and ability to create, review, post and balance fiscal records
• Good written and verbal communications skills (essential)
• Strong interpersonal skills

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No

Applications Close: 19 May 2025

To apply, visit

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at (TDD) or visit Accessibility at UF.

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