Overview
This position will work within the Accounting Department and will report directly to the President of NLS. Primary responsibility is to assist the accounting department with daily functions by performing entry level accounting duties including Accounts Receivables, Accounts Payables and Billing tasks.
Outline of Responsibilities
Review and process incoming vendor invoices
Run billing reports to obtain reconcile what needs to be reviewed and processed
Reconcile incoming vendor invoices to load information to ensure all documentation is
received and rates match vendor invoice total
Verify billing requirements are met for invoicing
Process and post daily invoices in our software
Monitor incoming emails and calls regarding various billing requests/issues and advise
Maintain and Update vendor files as needed
Research, communicate, and resolve invoice discrepancies between the vendor and/or
our agents
Communicate with agents and supervisor on possible claims and vendor issues following
outlined requirements
Communicate with our Accounts Receivable and Billing Departments regarding invoice
disputes
Field incoming emails and calls to our AP department regarding various requests/issues
Adhere to daily and weekly metrics outlined by supervisor
Assist in the process of daily payables and weekly check runs
Process daily payables and submit payments to bank for approval
Process and age payables for vendors
Process payable adjustments
Assist and communicate with agents and AR department, monitoring customer requests
and reconciling account discrepancies
Assist in process of customer invoice adjustments (credit and debits as approved by
supervisor) Maintaining a well organized audit trail for all adjustments and approvals
with proper confirmation
Assist in reconciliation of payments received and applied accordingly based on
remittance supplied by customer. Handle reconciliation of payments by email/phone to
obtain proper remittance details if none are provided
Send weekly statements to customers and assist in account reconciliation and aging.
Assist in running and processing weekly payroll and commission for employees
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or without notice by your manager.
Qualifications
High School Diploma
Equivalent Working Experience Preferred
Preferred Skills
Proficient Knowledge of Microsoft Excel
General Accounting Knowledge & Quick Learning Skills
Self Motivated in Order to Maintain Daily/Weekly Goals
Detail Oriented
Ability to Handle Fast-Paced Environment
Ability to Multi-Task
Compensation:
Starting Salary: $45,000-$50,000
Benefits
Health Care Reimbursement
Company 401K Match
Gym Membership
Paid Vacation
Cell Phone Stipend