Accounting Specialist

Title: Project Accounting Specialist

Reports to: Accounting Manager

Annual Salary: $65,000 to $85,000 - DOE

Since 1993, Cornerstone General Contractors, Inc. "CGC", has fostered a flexible approach to commercial construction based on cooperation, innovation, and accountability. A 100% Alaskan-owned, managed, and staffed company, our team includes experienced personnel with the education, training, experience, relationships, and resource capacity to manage multiple projects of all sizes across the state. Presently, Cornerstone is seeking qualified applicants for the position of Project Accounting Specialist.

JOB OVERVIEW

The Project Accounting Specialist is a NON-EXEMPT position that assists with accounting and project management administrative duties. This position oversees and performs administrative functions concerned with a project and assists with contract compliance and cost control.

Duties/Responsibilities

ACCOUNTING & FINANCE

• Maintain and reconcile general ledger (GL) entries in accordance with AICPA or GAAP standards
• Support accounts payable, including invoice entry, approvals, payment processing, and vendor communications
• Assist with customer invoicing and owner billings by preparing draft invoices and ensuring accuracy in billing documents
• Review subcontractor and supplier invoices for accuracy, completeness, and compliance with contract terms
• Process and apply project-related cash receipts and customer payments
• Prepare subcontractor pay application templates and distribute with detailed instructions
• Review weekly payroll batches for accuracy, completeness, and internal control adherence
• Support payroll processing activities, including timesheet verification, certified payroll preparation, and union reporting
• Assist with weekly and monthly accounting close procedures
• Support the CGC Accounting Manager and Controller in various ad-hoc reporting, audits, and reconciliations
• Cross-train with accounting technician and accounts payable team; provide backup support as needed

CONSTRUCTION PROJECT SUPPORT

• Provide direct administrative and accounting support to project managers across multiple active jobs
• Create and maintain project job cost budgets, cost codes, and administrative data entries in Sage Intacct or related systems
• Review and help finalize contracts prior to execution; enter subcontract commitments and change orders
• Maintain and track subcontractor compliance documents (e.g., COIs, licenses, W-9s, bonding, and insurance)
• Order and manage project-specific insurance certificates, builder's risk coverage, and related documentation
• Assist with the administration of project union agreements and certified payroll reporting
• Prepare and distribute monthly Job Status Reports and Project Forecast templates
• Attend and contribute to project review meetings; maintain organized digital and physical project files
• Provide additional ad-hoc support to the accounting and project operations teams as requested

Required Skills and Abilities

• Excellent verbal and written communication skills
• Ability to multitask and prioritize to meet tight deadlines
• Ability to read, interpret and apply rules, regulations, policies and procedures within a heavily regulated industry
• Ability to apply strong analytical and problem-solving skills to complex situations and positively affect overall outcomes
• Strong attention to detail and ability to proofread own work
• Proficient with Microsoft Office Suite or related software to include Teams

Education and Experience

• REQUIREDAssociate Degree in Business Administration, Accounting, or General Studies; may substitute experience for education
• 2 years of construction industry or project management specialist related experience
• 2 years of accounting experience
• 2 years experience with Sage Intacct, Stampli, Miter, Procore, or similar software
• PREFERREDBachelors Degree in Business Administration, Accounting, or Finance; may substitute experience for education
• 3+ years of construction industry or project management specialist related experience
• 3+ years accounting experience
• 3+ years experience with Sage Intacct, Stampli, Miter, Procore, or similar software

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Must be able to drive and pick up supplies and other items as needed

SUMMARY OF BENEFITS

1. Competitive salary and employee bonus program.
2. Medical, Vision, Dental insurance paid in full for employee, spouse, and kids (If applicable).
3. 401K plan with 2-5% matching.
4. PTO policy and following Holidays: Christmas Day through New Year's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Friday after Thanksgiving.