A/P Accounting Clerk
Hours: M - F 8:00AM - 4:30PM
Responsibilities:
Daily:
- Open mail for vendor invoices and statements
- Perform general office duties and administrative tasks.
- Process and complete three-way match of invoice, purchase order and receipt of goods
- Work with inside salesman to resolve invoice pricing variances or receipt issues.
- A/P Invoice Entry into Sage 100 System
- Receipt of invoice
- Receipt of goods
- Inventory and direct expense entry
- Ensure proper discounts are taken.
- Cash Disbursements:
- Manual checks upon request.
- Respond to all vendor issues and requests.
- Back up for entering inventory adjustments (add/deletes and issues).
- Back up for updating receipt of goods and return of goods batches.
- Provide backup telephone support.
- Must be available for overtime as needed.
Weekly:
- Review vendor statements for discrepancies or missing invoices.
- Process and run Cash Disbursements check run.
- Run Accounts Payable Aged Invoice report through Friday for review by Office Manager.
- Process and post checks and check registers
- Stuff checks and postmark for check mailing
- Maintain spreadsheet for checks distributed:
- When processing freight invoices, it is important to pull the appropriate back up for each shipment.
- Run and distribute "Accounts Payable Aging Invoice" report for management.
Monthly:
- Ensure all invoices have been entered for month-end close, especially non-inventory items and freight.
Year End:
- Preparation of Purchase Clearing Review
- Pull purchase orders; open or closed
- Run Open purchase order report for each purchase order
- Run Accounts Payable invoice history report for each purchase order
- Contact all vendors on "AP Vendor Fax Listing' for year-end statements.
- Back up for boxing prior year's information for storage.
- Back up for setting up new file folders for current year payments and inventory (add/deletes).
- Manage month-end and year end closing and financial reporting.
- Assist Controller in insurance, banking, corporate tax, and real estate function
- Manage monthly sales taxes in various states.
- Provide oversight and coordination of statutory filings.
- Coordinate periodic audits by external organizations.
- Develop and maintain standard accounting policies and procedures.
- Supervise, train and mentor the corporate accounting staff.
- Other duties as assigned.
Qualifications:
- Must have 3-5 years minimum of Accounts Payable experience.
- High School diploma.
- Excellent written and verbal communication skills.
- Detail oriented, organized, and self-motivated.
- Effective at multi-tasking, and resourceful in completion of projects.
- Ability to work as a team player.