Accounting and Administrative Assistant

Job Title: Accounting and Administrative Assistant
Reports to: Controller

Hours: Monday - Friday 8:00am - 5:00pm

Job Summary: As the Accounting and Administrative Assistant, you will play a key role in ensuring smooth financial and administrative operations. This dual role combines accounts payable and accounts receivable processing with front-desk management.

Supervisory Responsibilities: None

Duties/Responsibilities

Accounting Responsibilities:

• Receive and process vendor invoices and payments accurately and promptly.

• Generate invoices for customers timely and accurately.

• Deposit and process customer payments.

• Maintain accurate records for accounts payable (AP) and accounts receivable (AR).

• Assist the Controller with month-end closing activities.

• Manage customer account setup, including processing credit applications, performing reference checks, and reviewing customer creditworthiness.

• Process other miscellaneous accounting transactions as needed.

Administrative and Reception Responsibilities:

• Perform general office duties, such as filing, data entry, and office supply management.

• Manage reception duties, including answering phone calls, greeting visitors, and handling incoming and outgoing mail.

• Maintain a well-organized filing system for financial and reception records.

• Other duties as assigned.

Education:

• Associate's degree in accounting (or related) preferred, but not required.

Experience:

• Previous experience in an accounting or administrative role preferred.

Required Skills/Abilities:

• Outstanding verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Strong organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Attention to confidentiality and data integrity.

• Proficient with Microsoft Office Suite or related software.

• Experience with Epicor ERP is preferred, but not required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

Pay Range: $21 - $25 per hour