Accounting Administrative Assistant Class I

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
11/20/2024

Location:
Administration Building

Date Available:
Immediate Opening

Closing Date:
Until Filled

District:
Saginaw Public SchoolsJOB TITLE: ACCOUNTING CLERK
DEPARTMENT/BUILDING: FISCAL SERVICES/ ADMINISTRATION

REPORTS TO: DEPUTY SUPERINTENDENT OF FISCAL SERVICES & OPERATIONS

GENERAL SUMMARY:

This role is responsible for distributing all accounting correspondence throughout the department as received and out to buildings once approved, making sure that all accounting documents are properly filed, gathering information as required for auditors, handling minimal accounts payable duties as needed, and regularly assisting with switchboard duties.

DISTRICT-WIDE PERFORMANCE STANDARDS:

The School District of the City of Saginaw, in partnership with parents, students, businesses and the community, are committed to and responsible for ensuring the highest level of academic achievement and career planning for all students, the highest performing organizational structure at all levels, and a safe and effective learning environment for all students.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Must have excellent organizational skills
2. Knowledge of proper alphabetical filing
3. Detail-Oriented
4. Experience working with Skyward Finance system is a plus
5. Good Customer Service Skills
6. Ability to multitask
7. Ability to work in a multicultural, urban setting and develop a rapport with students, staff, parents and the school community

Physical Demands - While performing the duties of this job, the employee is frequently required to sit, stand and/or walk, may be required to lift up to 30 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
DUTIES AND RESPONSIBILITIES:

1. Contribute to an atmosphere in the Financial Services Office that is welcoming and that values our students, parents, district employees, district vendors, and the community
2. Handle the switchboard duties 2/3 of the work week (while performing other tasks)
3. Perform filing and general Fiscal Service Office duties on a regular basis
4. Empty Fiscal Service Office Mailbox and Distribute Information to appropriate personnel
5. Make sure Deputy Superintendent has all documents requiring approval each week
6. Process and file Student Injury Reports
7. Work with Accounting Specialist I to manage the processing and receiving of Amazon orders and payments
8. Distribute all forms and information to proper buildings or departments after they have been approved
9. File Bank and Trust Statements for auditors
10. Log and distribute approved fundraiser authorization forms
11. File invoices and vouchers after payments have been made
12. Perform other duties as assigned

EDUCATION AND/OR EXPERIENCE:

1. High school graduate or equivalent
2. 2-3 years of office experience required
3. Accounting/bookkeeping experience preferred

SPECIAL REQUIREMENTS:

None

SPECIAL REQUIREMENTS:

None

SPECIAL REQUIREMENTS:
None

WORKING CONDITIONS:
Office environment where there is no physical discomfort due to temperature, noise, dust.

SUPERVISORY RESPONSIBILITIES:
None

FISCAL RESPONSIBILITIES:
All duties are listed above

CURRICULA RESPONSIBILITIES:
None

METHOD OF EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

PAY RATE:
$19/hr

Preceding data are intended to convey information essential to making fair pay decisions about the job and are not exhaustive lists of the skills, efforts, duties, responsibilities or working conditions associated with it.

Revised by Human Resources: 11/2024