Ideal Candidate
We are growing and looking for an experienced Accountant/Office Manager to join our awesome team. Our ideal candidate can talk to anyone, loves to roll up their sleeves, get involved in the details, and has a plan of attack with every assignment they tackle. Do inefficiencies keep you up at night? Do you love innovating new ways to track data and streamline processes to make work easier for you and your colleagues? Do you have positive energy and are looking for a company where you will have an immediate impact and finally be recognized for your hard work and dedication?. If you answered "yes" to any of those questions, then we should talk immediately.
We need you to be a self-starter that thrives when working independently, is highly accountable, and technologically savvy. If you are eager to find a team that performs at a high level, while working at a company that will finally utilize everything you have to offer and not hold you back, you've found the right place. If you have a desire to work alongside passionate people who believe that work can be fun and rewarding, this is the company for you. Life is short, so do what you love with people you enjoy working alongside.
Position Summary
Are you a detail-oriented and proactive professional who thrives in a dynamic environment where accounting meets office management? As our Accountant/Office Manager, you will play a vital role in maintaining financial accuracy, optimizing office operations, and supporting leadership in driving company success. From managing accounts payable and receivable to assisting with payroll, HR tasks, and administrative functions, you will be at the center of our daily operations-ensuring everything runs smoothly and efficiently.
Beyond the numbers, you'll be the welcoming face of our office, providing an outstanding first impression to visitors while ensuring a well-organized, productive workplace for our team. This is your opportunity to take ownership of critical financial and administrative processes, drive efficiency, and contribute to a passionate, high-performing company that values your expertise and initiative. If you love balancing structure with adaptability, take pride in problem-solving, and enjoy wearing multiple hats, this is the role for you.
Growth Opportunity
As our company grows, there is potential for expanded responsibilities and career development.
Education & Experience
- Associate or bachelor's degree in accounting, finance, or a related field (or equivalent work experience).
- 2+ years of experience in an accountant or office manager role, ideally within a manufacturing or industrial environment.
- Proficiency in Accounts Payable (AP) and Accounts Receivable (AR) in a manufacturing environment.
- Experience in expense report coding and reporting for corporate credit card users.
- Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with ERP systems (Global Shop ERP is a plus).
- Detail-oriented, tech-savvy, and highly organized-comfortable juggling multiple responsibilities in a fast-paced setting.
Qualifications
- Strong ability to multitask
- Friendly and upbeat demeanor
- Strong written, verbal, and interpersonal communication skills to collaborate effectively with supervisor, peers, vendors, and clients.
- Must be a conscientious, quality minded individual who expects the best performance from themselves and their team members.
- Understanding of modern office management tools with an ability to develop, implement and utilize processes and procedures.
- Possess a willingness to learn and adapt to innovative technology systems, including continuing education in a related field, if necessary, to grow alongside the organization.
- Ability to balance multiple concurrent tasks and organize schedule to complete assignments within their designated time frame.
- Provide support to the executive management team by providing research and analysis on potential solutions for improvements around the office.
- Achieve goals within given deadlines.
- Strive to provide solutions to problems that arise with a spirit of optimism.
- Demonstrate detail-oriented attention and be able to work with minimal supervision.
- Ability to maintain confidentiality of sensitive information.
- Uphold strong ethical standards and high levels of integrity.
Responsibilities
- Process accounts payable invoices, generate weekly check report and print checks.
- Maintain vendor records (setup forms, W9 documents, 1099 reporting).
- Manage expense reporting from corporate credit card users.
- Create customer billings and apply customer payments.
- Create new jobs in the accounting software.
- Maintain customer records and perform collections inquiries on aging receivables.
- Assist with human resources tasks (recruiting, onboarding, job descriptions).
- Assist with payroll tasks. Timecard collection, updating hours in accounting system, and generating reports.
- Maintain storage of corporate records, documents, and key reports.
- Assist with insurance and benefit enrollments/files as needed by the controller.
- Greet customers and visitors.
- Retrieve company main line voicemails and distribute accordingly.
- Sort incoming mail and packages and pass to recipient(s) in the building.
- Maintain office and kitchen supplies and place orders, as needed.
- Plan company lunches and onsite events as directed by executive team.
- Assist with event accommodations for offsite events or team meetings.
- Handle office announcements (i.e. monthly happenings, upcoming events and other messages).
- Oversee ad-hoc projects, as needed.
- Be awesome, bring excitement and positivity to the team.
Additional Information
- Standard hours are Monday to Friday 8:00 am to 4:30 pm.
- Work-Life Balance: While this is an in-office role, occasional remote work may be available as needed.
- The Accountant/Office Manager reports to the Controller.