Looking Glass Insurance Services is an aviation insurance brokerage based in San Diego, CA, dedicated to delivering sophisticated solutions for complex aviation operations. We're a passionate team that values humility, accountability, and getting the job done right. We're looking for someone who shares that mindset, complements our culture, and is ready to grow with us - no aviation or insurance experience needed.
The Account Assistant will support the team in daily operations. The ideal candidate is service-oriented, eager to learn, organized, and brings a helpful, roll-up-your-sleeves attitude to everything they do. (Please note, this role is fully onsite in San Diego five days a week.)
Responsibilities
- Assist producers in managing records, preparing reports and drafting correspondence ensuring accurate and timely service
- Assisting with renewal processes, preparing submissions, proposals, and confirmations
- Handle general administrative tasks such as answering phones, managing mail, office supply inventory, and coordinating office events
- Coordinate and schedule meetings, appointments, and travel arrangements for team members
- Plan onsite and offsite events, responsible for agenda planning, coordination of attendees, and trip files
Qualifications
- Minimum of 1 year of experience in administrative assistant or related role
- Strong organizational and multitasking abilities with excellent attention to detail
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
- Ability to work independently and take initiative to solve problems
- Bachelor's degree in business administration, Finance, Risk Management or a related field is preferred
Benefits
- Healthcare, vision, dental, disability, and life 100% employer funded for employee
- Full-time salaried position