Academic Administrative Coordinator About the Role: We're looking for a skilled administrative professional to support a team of 4-5 faculty members in a fast-paced academic environment. From managing complex calendars and coordinating travel to processing expenses, you'll be an essential partner in keeping operations smooth and efficient.
This role offers more than just administrative work - it's an entry point into a collaborative and mission-driven environment that values precision, professionalism, and your potential to grow.
What You'll Do: - Support multiple faculty members with day-to-day administrative needs
- Handle heavy expense reimbursements and submit them accurately and on time
- Arrange complex domestic and international travel, including itineraries
- Set up meetings, book rooms, coordinate guests, and prep agendas
- Draft professional emails, letters, and internal communications
- Help plan events that may include external speakers, guests, and consultants
- Keep information confidential and communications polished
Required Experience: - 3+ years of administrative experience in a professional setting
- Hands-on experience with Concur or similar travel/expense tools
Required Skills: - Proficiency in Microsoft Outlook and Office Suite
- Sharp attention to detail
- Friendly, professional communication and follow-through
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ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.