Workday Project Manager

POSITION PURPOSE

As the Workday Project Manager, play a pivotal role in driving the evolution of HR technology within our organization. Leading a team, spearhead the functional configuration and project management of Workday, ensuring seamless alignment with business needs and priorities.

PRIMARY RESPONSIBILITIES

Product Management:

• Determine the direction and define enhancements for the entire HRIS application portfolio, including benefits, talent acquisition, talent management, onboarding, training, performance management, and compensation.
• The Workday Product Manager manages the product roadmap, covering projects, enhancements, bug fixes, and semi-annual Workday releases.
• This individual will serve as the Subject Matter Expert (SME) and system owner, overseeing the overall Workday landscape, strategy, and governance.

Project Management:

• Lead end-to-end implementation projects for Workday HRIS, ensuring alignment with project timelines, budgets, and objectives.
• Develop project scope, goals, and deliverables, and coordinate resources, tasks, and milestones for successful project execution.
• Monitor product health and success metrics, driving continuous improvement.

Leader:

• Guide and mentor a team of 1-2 individuals, fostering collaboration and motivation towards project objectives.
• Collaborate effectively within a matrixed environment, engaging with diverse peers and project teams.
• Communicate project objectives clearly and coordinate team activities efficiently to meet milestones.
• Take charge of technical projects, ensuring successful management and leadership throughout the project lifecycle.

Functional Configuration:

• Collaborate with HR stakeholders to gather requirements, design solutions, and implement system configurations that align with business needs.

Stakeholder Engagement:

• Engage with HR leaders and key stakeholders to understand needs and priorities, translating them into system requirements.
• Facilitate workshops and user feedback sessions to gather input and promote user adoption.

Data Governance:

• Establish and enforce data governance policies and procedures to maintain data accuracy, confidentiality, and compliance with regulatory requirements.

Quality Assurance and Testing:

• Develop test plans, test cases, and test scripts to validate system configurations, integrations, and functionality enhancements.
• Conduct system testing, user acceptance testing (UAT), and regression testing to ensure system quality, accuracy, and reliability.
• Utilize reporting tools to monitor data integration points and optimize processes

Continuous Improvement:

• Monitor system performance and industry trends to identify opportunities for optimization and process improvements.
• Lead initiatives to drive continuous improvement of Workday HRIS functionality and user experience.

Vendor Management and Collaboration:

• Collaborate with Workday representatives and external consultants to address technical issues and coordinate system upgrades.

User Support and Training:

• Provide technical support, troubleshooting assistance, and training to HR users, administrators, and stakeholders on Workday HRIS functionality.
• Develop and maintain user documentation, training materials, and knowledge base resources for Workday HRIS users.

Change Management and Release Planning:

• Coordinate with HR leadership, change management teams, and system users to plan and execute system updates and new feature releases.
• Communicate change impacts, schedule maintenance windows, and manage user expectations throughout the change management process.
• Manage deployment and testing of system patches and new releases.

SKILLS

• Ability to work collaboratively in a multi-cultural organization with international members, helping them achieve excellence in voluntary roles for YPO initiatives.
• Excellent interpersonal skills, including strong diplomacy skills with the ability to build meaningful relationships with all levels of associates, members, and vendors. Adaptable, insightful, empathetic, and reliable. Great sense of humor and humility.
• Able to maintain discretion and integrity of confidential information.
• Resourceful and able to work independently with initiative and good judgment. Effective time management, organization, and prioritization skills can focus on varied projects simultaneously.
• Possesses a distinct global mindset, sensitive to local customs and protocols.
• Able to identify problems, research alternatives, provide solutions, and/or resolve issues manner promptly. Anticipates member/internal client needs and delivers with clarity.
• Analytical thinker with the ability to influence and guide processes with appropriate approach and execution. Natural curiosity and desire to learn more; proficiency and interest in applying new technologies and tools.
• Excellent verbal and written communication skills, including proofreading, with meticulous attention to detail. Adjusts communication style appropriately to the audience.
• Professional presence, appearance, and stature to interact easily with YPO members, C-level executives, and peers at all levels within the organization.
• Able to easily adapt to new technology platforms and processes.

EXPERIENCE/BACKGROUND

Required:

• Minimum of 4 years of hands-on experience with Workday HCM.
• Demonstrated leadership experience with at least 2 years leading Workday HCM projects and workstreams.
• Proven track record of leading at least one end-to-end Workday HCM implementation project.
• In-depth understanding of HR processes, system configuration, and project management methodologies.
• Strong leadership skills, coupled with excellent communication and interpersonal abilities, enabling effective collaboration with diverse teams and executive stakeholders.

Preferred:

• Experience working in a global environment.
• Experience with PRISM (highly desired)
• Track record of successfully managing Agile development projects.
• Certifications in Workday: HCM Core, Performance and Talent, Recruiting, Reporting, Security.

PHYSICAL REQUIREMENTS

• Ability to work Eastern Time or Central Time Preferred:
• Ability to work flexible and/or extended hours as needed to accommodate members and team members in multiple time zones.
• Ability to work for extended hours at a computer screen.
• Willingness and ability to travel, domestically and internationally, without restrictions, approximately 5% per year.

EOE

YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.