Vice President of Finance

"Helping our community's most vulnerable with solutions that permanently improve lives."

JOB SUMMARY : Responsible for safeguarding the Agency's assets and ensuring the financial statements, including the books and records, are prepared and maintained in accordance with GAAP. Ensuring compliance with company financial and accounting policies and procedures and also ensuring internal controls are effective in both design and operation, including the routine monitoring of controls. Executive leadership of the Information Technology (IT) function. The Vice President of Finance is a key member of the Agency Executive Team and, as such, participates in establishing and implementing strategic business plans for the Agency.

JOB DUTIES:

1. ACCOUNTING & FINANCIAL REPORTING

1. Supports the Agency Controller in overseeing the agency's monthly closing process, ensuring that revenue is properly invoiced and financial reporting deadlines are met. These deadlines may be established by the CEO, the Executive Team or the Board of Directors.
2. Provide guidance to the financial staff in the development of financial reports ensuring data accuracy and timeliness. Financial reports are to reflect sound accounting treatment, compliant with GAAP.
3. Interpret the entities financial results to management and recommend improvement actions or additional operational opportunities.
4. Oversee all project / program and grant accounting, ensuring that expenditures are consistently aligned with grant or program budgets throughout the grant or program period.
5. Manage the process of developing and implementing the organization's annual operating budget. The annual budget will be developed in conjunction with input from the Executive Team and program staff.
6. Ensure corporate income tax compliance and timely completion of all corporate tax filings for Catholic Charities and all related entities.
7. Prepares monthly executive financial dashboard report with narrative summary; ensures the timely publication and distribution to the Executive Team and CEO.
8. Prepares ad-hoc analyses and pro forma projections as required by the CEO, the Executive Team or the Board of Directors.
9. Provides leadership to identify and implement new and improved technologies for financial systems and linkages to related systems for improved accuracy and productivity.

2. COMPLIANCE & INTERNAL CONTROLS

1. Guide the creation, implementation and administration of financial policies which provide the framework for sound internal controls and are approved by the Board's Finance Committee.
2. Develop / maintain financial procedures in conformity with policy and oversee the implementation of these procedures across the entity. Oversee periodic internal audits to ensure policy / procedure compliance.
3. Supports the Agency Controller in managing the annual financial and single audits of the organization by independent auditors as well as reviews by funding sources; ensuring documentation meets all requirements.
4. Prepares quarterly reports to Internal Affairs Committee (IAC); facilitates and presents at the regular quarterly meetings with the Board IAC Committee; Prepares and presents the financial review to the full Board of Directors.
5. Ensures that all annual corporate filings are prepared and submitted to state and federal agencies (e.g. annual report, Form 990, etc.)
6. Oversees the agency's grant and contract management system; coordinates with program staff to ensure timely reporting, renewals and compliance with all contracts.
7. Serve as Executive Leadership team focal point for non-employee relations legal matters, keeping all stakeholders up to date on developments, and interacting as needed with attorneys and other involved parties.

3. BANKING & CASH MANAGEMENT

1. Oversees daily operational cash management for the organization by managing the commercial banking relationships. The goal is to achieve an appropriate credit resource with highly competitive terms.
2. Manage cash flow forecasting for the entity by partnering with A/R and A/P staff to prepare and review the weekly cash flow forecast and cash needs of the organization; make decisions on short term borrowing needs of the agency in concert with the appropriate policies and board objectives.
3. Invest surplus funds and make decisions regarding the entity's proper capital structure in concert with the appropriate policies and board objectives.

4. Information Technology (IT)

1. Supports IT leadership and team members in developing and executing an IT strategic plan.
2. Serves as IT focal point and liaison to Executive Team on IT topics.
3. Provides final functional approval point for significant IT projects and expenditures.
4. Evaluates and provides feedback on cost/benefits analysis of IT initiatives.

5. TEAM LEADERSHIP & STAFFING

1. Engage in on-going performance management of staff including coaching, mentoring, development and succession planning to include hiring and termination decisions.
2. Develop a training and development plan for each direct report. This plan should identify the team members strengths and development needs and a training plan, including timing, to address these weakness or development opportunities.

1. Provide a broad range of administrative and supervisory functions including finance and budgetary responsibilities, information systems integration, grievance/complaint resolution.

2. Supervise and manage assigned staff in accordance with agency personnel practices including recruitment, training, performance evaluation, guidance, etc. Participate in the process of ongoing personal and professional development.

3. Maintain comprehensive communication among all contacts (internal and external).

4. Provide oversight and guidance for volunteers assigned to program.

5. Model professional standards and ethics in accordance with agency philosophy.

1. Participate in and support PQI initiatives to include attending appropriate program leadership meetings and attending all relevant PQI meetings to ensure organization-wide involvement in PQI and the development of program performance measurements. Supervisors must also develop and provide appropriate staff training and support the recognition of accomplishments relative to PQI.
2. Promote ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients.
3. Performs other duties as assigned.