Our client, a real estate firm in Boston, is seeking a Tenant Coordinator. This role comprises a Monday-Friday 9-5 schedule, is temp to hire, and compensates up to $26/hr depending on experience. Qualified candidates are encouraged to apply.
Responsibilities
- Develop and maintain day to day relationship with Tenant Contacts. Ensure Tenants needs and requests are being met with their expectations. Resolve any Tenant issues and requests in a timely manner and escalate as appropriate.
- Customer Service and Tenant relations, including planning tenant events, tenant meetings, tenant gifts.
- Process tenant billings, prepare invoices, and distribute rent statements
- Manage the Building Engines Work Order System to ensure all Tenant requests are being dispatched, resolved, closed, and billed back if applicable.
- Prepare correspondence and manage daily reporting for all team members
- Maintain lease and building files and Certificate of Insurance binders for tenants and vendors
- Prepare and maintain all building contact lists, emergency information, parking assignments, purchase order log, etc.
- Assist with overseeing contracted vendors to ensure they are meeting terms of contract and scope of work.
- To include but not be limited to Cleaning, Security, Landscaping, Snow Removal, Pest Control and Waste Management.
- Be familiar with all pertinent documents for the Building, including leases, management agreements, associations, easements, and leasing materials.
- Assist with the annual Environmental Health & Safety Audit with Tenants of the Building.
- Review, Code and Process in a timely manner all invoices associated with the Buildings against the annual budget and verify amounts are correct per the contract.
- Work with vendors to resolve any issues with invoices and account balances
- Assist in the collection of rent and miscellaneous charges required. Review aged receivable reports and follow up with Tenants for collection.
- Handle all filing of lease documents, invoices, correspondence, contracts, etc. for the property.
- Assist with management of Building access card systems
- Manage collection and entry of portfolio utility data into Energy Star Portfolio Manager
- Perform all other duties as directed by Senior Property Manager & Property Manager
Qualifications
- Bachelor's degree is preferred.
- 1-2 years of experience in commercial real estate.
- Proficient in Microsoft Office - Word, Excel and Outlook.
- Familiarity with ARIBA/JDE and Building Engines/Prism work order systems.
- Ability to organize and manage multiple priorities/properties.
- Excellent customer service skills when interacting with both tenants and vendors
- Excellent verbal and written communication skills.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
We look forward to working with you.
Beacon Hill. Employing the Future (TM)