Subcontracts Closeout Administrator

We are seeking a motivated and detail-oriented individual to join our client's team as a Subcontracts Closeout Administrator. In this role, you'll play a crucial part in our procurement operations, working under the guidance of our experienced Purchasing Supervisor/Manager. If you thrive in a fast-paced environment, enjoy problem-solving, and have excellent communication skills, we want to hear from you.

Complete subcontract closeout documentation with precision and efficiency.

Utilize the Oracle system to conduct thorough analyses and ensure all actions are accurately recorded.

Engage with suppliers via phone and email to finalize invoices and obtain necessary forms.

Conduct meticulous desk audits to reconcile payments and invoices, ensuring accuracy.

Collaborate with internal departments to gather essential information for subcontract closeout documentation.

Compile various routine subcontract correspondence/documents and prepare reports for management review.

Verify document compliance with company policies and procedures, handling confidential information with discretion.

Support proposal/program activities and assist in preparing subcontract status presentations.

Coordinate departmental training and travel requirements, assisting subcontract personnel with procurement systems and tools.

Skills Required:

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to navigate computer systems.

Organized with a keen attention to detail and the ability to work independently.

Basic understanding of accounting principles.

Education Required:

High school diploma.

Benefits:

Health Insurance

401k

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.