Specialist

Position Information Posting Number SF01726 Job Title Specialist, Post Award Position Number 109789 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 10 Pay Grade Range Salary Range: $55,761 - $84,216 Status Calendar Year, Full-time, Limited Department Information Department Research Office Contact(s) Please note: Job applications must be submitted directly online only at: Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Yes Extension Contingency Notes This is a full time calendar year position limited to 06/28/2025 with anticipated renewal. Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by March 8, 2024. Applications received after March 8, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration. BASIC FUNCTION: Serve as post-award contact person working directly with Principal Investigators (PI) and staff in a defined subset of departments within the University to facilitate understanding of the administrative terms and conditions of their sponsored award(s), which would include the award set up through the close out of that award(s). Responsible for oversight of post award activity for all sponsored projects from federal, state, Foundation, non-profit, and corporate entities according to federal, state, and University policies. Review and approve all post award grant expenditures, monitor, and prepare reports on cost share activity, and final close-out of awards. Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsible for the setup of awards in the financial system and all the related cost share accounts, if required. Review and approve purchasing, accounts payable, and travel activity to be charged to sponsored projects in order to ensure expenses are allowable, allocable, and reasonable, and that they are in compliance with sponsor's requirements. Review, approve, and process various personnel appointments to sponsored project accounts to ensure expenses are allowable, allocable, and reasonable and that they are in compliance with sponsor's requirements. Review, approve, and process budget revision requests to sponsored project accounts to ensure they are allowable, allocable, and reasonable, and that they are in compliance with sponsor's requirements. In support of the Controller's Office, work directly with the Assistant Controller to manage regular GSO Fund 500 business and trouble-shoot problems as they arise. Regarding GSO Day-to-day business, provide oversight for the Office related to ensuring the community's project management needs are being met in a timely and thorough manner. Work with agency sponsors, principal investigators, and administrative staff to troubleshoot grant administration-related issues. Maintain working knowledge of The Office of Management and Budget (OMB) Uniform Guidance (Uniform Administrative Requirements, Cost Principals and Audit Requirements for Federal Awards) and principles of allowability, allocability, and reasonableness. Monitor cost-sharing activity and prepare monthly cost share reports, or when otherwise required. Prepare various reports for submission to funding agencies, as well as for internal use. Process close-out of awards, including pre-closing notice, review projects for open items, encumbrances, advances, deficits, surpluses, adjustments, and final billing. Monitor technical reporting requirements, ensuring that they are met by the PI. Interpret award instructions from grant and contract documents, including agency requirements for managing the project, restrictions, billing, and reporting. Work with other Sponsored Projects personnel to resolve problems. Exhibit a commitment to effective teamwork, flexibility, and a willingness to acquire new skills as needed. Monitor compliance and adherence to University, federal, and state policies and procedures. Monitor international accounts for expenditure allowability, accountability, and exchange rate calculations. Maintain current knowledge of various University financial systems and all related interfaces. OTHER DUTIES AND RESPONSIBILITIES: Exhibit sensitivity to and consistently meet the support requirements of a research environment and be committed to customer satisfaction and effective teamwork. Assist the AVP of Research Administration and the Associate Director of Sponsored Projects on other matters as they relate to post award activity when necessary. Actively participate in the implementation of the post-award grant system module. Provide input on award tracking, review system manuals, and test and provide feedback on modules prior to implementation. Attend regularly scheduled meetings. Perform other duties as assigned. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers; word processing, database management and spreadsheet software; federal electronic proposal submission systems. Required Qualifications REQUIRED: 1. Bachelor's degree. 2. Minimum of three years of financial experience. 3. Demonstrated working knowledge of Office of Management and Budget (0MB) Uniform Guidance, and principles of allowability, allocability and reasonableness. 4. Demonstrated familiarity with federal, state, university, and sponsor-level requirements for sponsored projects. 5. Demonstrated experience with word processing and spreadsheet and database management software. 6. Demonstrated attention to detail. 7. Demonstrated strong interpersonal and verbal communication skills. 8. Demonstrated proficiency in written communication skills. 9. Demonstrated ability to be a team member. 10. Demonstrated ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: 1. Demonstrated financial experience in a research administration role in higher education. 2. Demonstrated working knowledge of higher education organization and activities. 3. Demonstrated experience with PeopleSoft, Oracle, and/or other ERP system. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES. Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 02/19/2024 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application: Cover letter. Resume. Other Document - References - the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application). Quicklink for Posting