Senior Program Coordinator with Security Clearance

Duties As a SENIOR PROGRAM COORDINATOR at the GS-0301-14 some of your typical work assignments may include: Serves as the Senior Program Coordinator to the DHRA Director, Deputy Director, Chief of Staff, and Executive Officer performing a range of direct executive office support for the Office of the Director and correspondences throughout DoD including senior leaders in P&R or Component levels. Manages and oversees all DHRA actions in the DoD Secretariat and Fourth Estate level management system (Correspondence and Task Management System (CATMS and in DHRA's action and correspondence management system (Enterprise Task Management Software Solution (ETMS2 . Provides direction, advice, and assistance to senior executives, management, and action officers on administrative issues and for the automated systems that support correspondence. Provides guidance and oversight of work products developed within the DHRA Centers/Offices and HQ Directorates, assuring adherence to all guidelines pertaining for format, content display, coordination staffing, and management through the approval process for final signature and routing to the appropriate receiving offices within the USD(P&R) and Fourth Estate leadership. Manages and oversees the tracking and status reporting of all taskers and correspondence across the DHRA enterprise; conducts quality assurance review and change management coordination of all taskers, correspondence, reports, formal instructions, standard operating procedures, and other forms of document preparation submission and approval. Manages the administrative process for incoming and outgoing correspondence and taskings. This includes reviewing, drafting, analyzing, evaluating, identifying, documenting, and enforcing OSD, OUSD(P&R), and DHRA policy and procedures. Determines appropriate and/or required coordination procedures and develops and implements systems for tracking taskers, packages, and coordination issues; ensures proper internal and external collaboration and coordination on responses. Serves as a subject-matter expert and as DHRA's correspondence control representative with OUSD(P&R) for all DHRA policies and procedures relating to correspondence management of the organization. Manages and coordinates all DHRA correspondence originating from all levels of the Department of Defense, congressional inquiries, and White House initiatives. Requirements Conditions of Employment Must be a U.S. citizen Males born after 12-31-59 must be registered for Selective Service Resume and supporting documents (See How To Apply) Suitable for Federal employment, determined by a background investigation May be required to successfully complete a probationary period Work Schedule: Full Time Overtime: Occasionally Tour of Duty: Flexible Recruitment Incentives: Not Authorized Fair Labor Standards Act (FLSA): Exempt Financial Disclosure: Not Required Telework Eligibility: This position is telework eligible Qualifications You may qualify at the GS-14, if you fulfill the following qualifications: A. One year of specialized experience equivalent to the GS-13 grade level in the Federal service: Perform direct executive office support for a component head and correspondences throughout DoD including senior leaders in DoD or component levels; Manage and oversee all component actions in the Correspondence and Task Management System (CATMS) and in a task management tool, such as the Enterprise Task Management Software Solution (ETMS2) or Task Management Tool (TMT); Manage and oversee the tracking and status reporting of all taskers and correspondence across a DoD component. (Experience must be reflected in resume) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Substitution of education may not be used in lieu of specialized experience for this grade level. Additional information Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions. Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: . Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: Persons with Disabilities - Schedule A Special Hiring Authority for Veterans Special Hiring Authority for Certain Military Spouses Other Special Appointment Authorities - Subpart F Males born after 12-31-59 must be registered or exempt from Selective Service (see ) The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision. NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy. Selective Service Requirement: Please visit for more information. For more information, please visit Re-employed Annuitant: This position Does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Competencies: Clerical and Administrative
Management Support
Policy Development
Project Management Military Spouse Preference : If you are entitled to military spouse preference, in order to receive this preference you must choose the spousal eligibility in your application package referencing MSP Military Spouse Preference. Your preference entitlement will be verified by the employing agency. To claim Military Spouse Preference (MSP) please complete the Military Spouse PPP Self-Certification Checklist , save the document and attach it to your application package. Priority Placement Program (PPP) DoD Retained Grade Preference (RGP): In order to receive this preference, you must choose to apply using the "Priority Placement Program, DoD Retained Grade Preference (RGP)" eligibility. If you are claiming RGP and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager as a priority applicant. Information and required documentation for claiming MSP may be found at the General Applicant Information and Definitions link below. To be eligible as a RGP, you must submit the following supporting documents with your application package: a signed Retained Grade PPP Self-Certification Checklist ( DD3145-1 (whs.mil) ); a copy of your Notification of Personnel Action (SF-50) effecting the placement in retained grade status; or a copy of the notification letter you received regarding the RIF or classification downgrade. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . click apply for full job details