Senior HR Support TS/SCI CI with Security Clearance

LTS is looking for a full time HR Support for our Chantilly Virginia location. Required Clearance: TS/SCI CI Poly Human Resources Support Personnel at this level shall be able to perform all of the tasks and demonstrate the desired skill sets of an Entry, Intermediate Level, and Senior Administrative Assistant plus the following tasks: This person shall provide assistance to a variety of Human Resource Support Services type activities. Tasks will include, but are not limited to: announcing, tracking, reviewing, processing, and keeping records of all GED award nominations to include arranging the purchase of and obtaining awards; briefing the GED Career Service Panel, and providing back up support for personnel actions to include tracking evaluations, mid-cycle feedback sessions, manpower, and other personnel functions. Description The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes (Entry Level), to moderately complex (Intermediate Level), and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements (Senior Level). ADMINISTRATIVE ASSISTANT-ENTRY LEVEL TASK: Maintain a schedule of appointments for a manager or office
Answer routine telephone calls, direct calls and take messages
Greet and escort visitors
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
Draft, proofread, edit and coordinate correspondence
Perform research and retrieve information from databases and other resources
Maintain tracking records and filing systems; archive files
Maintain, update and serve as focal point for databases or spreadsheets
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Participate in meetings and events: may serve as recorder and may present position- related information
Prepare access rosters and request security clearance transfers
Assist in ordering supplies/equipment and arranging for office equipment repairs
Perform administrative back up support for other offices Desired Skill Set Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
Demonstrated experience to participate productively as a contributing member in a team environment
Demonstrated ability to be discreet and maintain confidentiality
Demonstrated experience in the use of Microsoft Office and standard computer applications
Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly ADMINISTRATIVE ASSISTANT-INTERMEDIATE LEVEL Personnel at this level shall be able to perform all of the tasks and demonstrate the desired skill set of an Entry Level Administrative Assistant. Intermediate Level Administrative Assistant tasks and desired skill sets shall also include the following: TASKS: Recommend innovative processes to improve the efficiency and effectiveness of the office
Compose written communication in response to complex customer queries
Prepare routine status reports and track office-related metrics
Manage routine website content updates and coordinate more complex website changes with webmaster
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Attend meetings, events, and forums
Assist in maintaining inventories, records, and receipts
Coordinate office renovations and relocation activities
Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings DESIRED SKILL SET Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies ADMINISTRATIVE ASSISTANT-SENIOR LEVEL Personnel at this level shall be able to perform all of the tasks and demonstrate the desired skill sets of both an Entry and Intermediate Level Administrative Assistant. Senior Level Administrative Assistant tasks and desired skill sets shall also include the following: TASKS: Draft and/or provide critical/final review of correspondence
Draft documents such as instructions, spreadsheets, presentations and reports
Build briefing packages and present information
Analyze metrics and provide summary to senior management
Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates DESIRED SKILL SET Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance