Senior Financial Assistant

Position Type:
Clerical/Executive Assistant

Date Posted:
3/1/2024

Location:
Berlin Board of Education

Date Available:
07/01/2024

Closing Date:
Until filled
BERLIN PUBLIC SCHOOLS

Our Mission: We create learning experiences that promote a sense of purpose, ignite passion, and foster a sense of pride.

SENIOR FINANCIAL ASSISTANT, CLASS A

GENERAL STATEMENT OF DUTIES:
Works with Director of Finance, school personnel, auditors, and others as needed to provide financial support and record keeping in accordance with accounting standards. Performs accounts payable and other accounting tasks to support Districtwide operations. Ensures the effective and efficient operation of the Business Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for the District's Accounts Payable. Oversees the daily verification, posting, and timely payment of invoices
• Creates and Monitors reports for accounts payable activities and verifies accuracy and completeness of all processing actions
• Completes all financial reports for the Food Service Department including but not limited to Profit and Loss, Bank Statement reconciliation, NSP monthly claims, and free & reduced applications, assists with all state reporting relative to the Food Services Department
• Works with Business Office Personnel to ensure accurate recording of fixed assets and disposition of inventory. Assists in taking of physical inventory.
• Communicates with other schools/departments and vendors regarding district policies and regulations regarding accounts payable and purchasing practices and procedures; assists in the drafting and revision of department procedures as it relates to accounts payable, purchasing, and food services
• Works with the Director of Finance and other District personnel to research and write competitive and entitlement grants
• Assists the Director of Finance in the preparation of formal proposals and bid documents
• Meets with vendors periodically to maintain cooperative relationships for the District
• Responsible for training district personnel in bookkeeping procedures and software applications
• Serves as a backup to the Accounting Coordinator
• Performs other related duties as assigned

MINIMUM QUALIFICATIONS, KNOWLEDGE, SKILL AND ABILITY:

• Bachelor's degree in accounting, finance or business, with a minimum of (2+) years in accounts payable; (2 +) years in grant writing desired
• Proficient in Generally Accepted Accounting Principals
• Ability to research and analyze statistical data; perform mathematical computations, & meet predetermined deadlines
• Evidence of initiative, independence, organization, adaptability, and efficiency
• Strong knowledge of Google G Suite, Microsoft Word and Excel. Knowledge of School ERPro, MySchoolBucks, and Nutrakids a plus
• Strong communication skills and language skills, including English usage, punctuation, spelling and grammar, bilingual skills a plus
• Strong interpersonal skills and the ability to work effectively with a diverse staff

TERMS OF EMPLOYMENT: This is a full-time 52-week position to begin on July 1, 2024. This position is Monday through Friday, 8:30 a.m. to 4:30 p.m. (37.5 hours per week). Full salary and benefits in accordance with the negotiated agreement between the Berlin Board of Education and the Nutmeg Independent Unions Clerical & Secretarial Employees. Class A. $28.75 starting hourly rate, increased to $31.95 upon successful completion of the probationary period.

BENEFITS OF WORKING FOR THE BERLIN PUBLIC SCHOOLS:
The Berlin Public Schools offers competitive health and dental insurance, retirement options, paid time off, paid holidays, wellness incentives, employee assistance programs, and a shared mission of empowering students to be enthusiastic, curious learners and kind, compassionate leaders in our community and the world. All of us play a role in accomplishing our mission. Please consider becoming a part of our team and making a difference in the lives of our students.

AFFIRMATIVE ACTION/EEO EMPLOYER