HOW MIGHT YOU DEFY IMAGINATION?
Youve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.
Sr. Executive Assistant
LiveWhat you will do
Lets do this. Lets change the world. In this vital role the Senior Executive Assistant provides high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows.
Responsibilities include:Proactively manage the executives calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
Prepare the VP with pre-read and briefing documents in advance of key meetings
Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events
Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files
Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies
Partner with team OE to assist / lead various projects
Acting as a liaison between groups under the responsibility of the executives
Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe
Coordinate domestic and international travel arrangements amidst dynamic business requirements
Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations
Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions
Preparation and processing of expense reports
Support HR report requests from R&D clients (Surveys, talent data, etc).
Help pull data for key R&D talent programs
Project Support for key HR processes
Manage payment and tracking information for executive coaching engagements
Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants
Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs
Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc.
WinWhat we expect of you
We are all different, yet we all use our unique contributions to serve patients. The Administrative professional we seek is a detail oriented with these qualifications.
Basic Qualifications:Associates degree and 4 years of administrative experience
Or
High school diploma / GED and 6 years of administrative experience
Preferred Qualifications:Bachelors degree and direct experience supporting a senior executive for a large corporation
10+ years of Administrative Assistant experience
Amgen experience
Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).
Ability to work in a fast-paced, deadline-driven environment
Experience working in biopharma industry
Ability to prioritize projects of greater urgency and importance
Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills
Team Player
Excellent written, verbal, and presentation skills in communicating key business and clinical information
Excellent time management and project management skills
ThriveWhat you can expect of us
As we work to develop treatments that take care of others, we also work to care for our teammates professional and personal growth and well-being.
The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.
Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:
Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans and bi-annual company-wide shutdowns
Flexible work models, including remote work arrangements, where possible
Apply nowfor a career that defies imagination
Objects in your future are closer than they appear. Join us.
Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.