Title: Senior Administrative Assistant
Location: San Francisco, CA - In office
Time Type: Part time (3 days a week, Preferred: Tuesday, Wednesday, Thursday)
Contract Duration: 6 Months
Hours per week: 24 hours (8 hours a day)
The Senior Administrative Assistant provides support to meet the business needs of company upper management. Under moderate supervision, this job is meets the daily requirements of upper management and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.
Key Responsibilities and Duties:
Serves as primary administrative contact for upper management, working across all lines of business and with external agencies by answering telephone, taking messages and answering routine questions.
Provides support for daily upper management operations including meeting arrangements, travel and expenses.
Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.
Maintains master copies of organizational policy and procedure manuals and keeps them up-to-date.
Acts as a liaison between upper management and internal departments, ensuring effective communication and cohesion.
Maintains upper management calendars, contact lists and provides ad-hoc support as needed.
Handling tasks independently after a ramp-up period.
Familiarity with Concur for travel and expenses.
Proficiency in Outlook for calendaring.
Ordering lunches and occasionally handling event catering.
Education:
Bachelors preferred.