Senior Administrative Assistant
The Senior Administrative Assistant will play a crucial role in ensuring smooth operations and facilitating effective communication across various levels of the organization.
Qualifications of the Senior Administrative Assistant:
- 3+ years of experience in an administrative or office management role
- Strong attention to detail
- Experience with Microsoft Office Suite, Excel, Calendly, and other platforms
- Sense of urgency in work
Responsibilities of Senior Administrative Assistant:
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Executive Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, arranging travel, and handling correspondence.
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Office Management: Oversee day-to-day office operations, including maintaining supplies, equipment, and facilities. Coordinate with vendors and service providers as needed.
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Document Management: Organize and maintain physical and electronic files, ensuring accuracy, confidentiality, and accessibility. Prepare and edit documents, reports, and presentations as required.
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Communication: Serve as a primary point of contact for internal and external stakeholders. Screen and direct phone calls, emails, and other inquiries appropriately. Facilitate effective communication within the team and across departments.
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Meeting Coordination: Plan, coordinate, and support meetings, conferences, and events. Prepare agendas, gather materials, and ensure all logistical arrangements are in place. Take minutes and follow up on action items as necessary.
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Project Assistance: Assist with special projects, initiatives, and research assignments as assigned. Collaborate with team members to ensure timely completion of tasks and deliverables.
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Data Management: Maintain databases and spreadsheets with accurate and up-to-date information. Generate reports and analyze data as required to support decision-making processes.
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Administrative Support: Provide general administrative support to team members, including drafting correspondence, scheduling appointments, and handling expense reports.
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Problem Solving: Proactively identify and address potential issues or challenges. Offer creative solutions and implement improvements to enhance efficiency and productivity.