Secretary/Office Management Specialist with Security Clearance

Secretary/Office Management Specialist Work Location: Washington, DC Kwáan Tech is seeking a Secretary/Office Management Specialist to join our team in support of the US Department of State (DOS). Core Duties: The DOS Office of the Coordinator for U.S. Assistance to Europe and Eurasia's Ukraine Unit/Division seeks a Secretary/Office Management Specialist to coordinate and manage a wide range of administrative, operational, and technical program support functions that facilitate the overall efficiency and effectiveness of the unit and other units within the office. Supports collaboration and coordination of ACE's role in coordinating foreign assistance to Europe, Eurasia, and Central Asia in order to help ACE reach its foreign policy objectives Maintains and certifies time and attendance records for employees in the office/section Provides administrative oversight of office budgets (vouchers, travel expenses, etc.) Escorts uncleared visitors and personnel in security-restricted areas Supports accuracy of documents and needed revisions within the office and between units Facilitates connections between key stakeholders, visitors, and internal/external officials; virtually or in-person Works on administrative and operational matters, or programmatic areas within the assigned area of responsibility Attends meetings, takes notes, and reviews administrative documents Prepares written materials and/or routing of material of documents for reviews and responds to correspondence Routes official communication to the appropriate points of contact Proofreads and edits documents for accuracy, formatting, clearances, style, and compliance with regulations Prepares and enhances documents, presentations, reports, memos, emails, and other forms of official communication Conducts special projects and/or collaborates on special projects, as assigned Manages and plans schedules, arranges meetings, conferences, and VIP escorts/visits/events Makes travel arrangements and processes expense vouchers Makes and receives calls on behalf of other employees Aids in troubleshooting and resolving basic IT issues, to include hardware and software support in coordination with the office Administrative Officer and other Office Management Specialists/Administrative Assistants Developing and implementing administrative procedures Assists with office software and helps resolve computer-related problems as first line of support, including proactively learning new systems and changes Overseas Travel may be needed Travel Requirements 10 - 25% Salary Grade Job Requirements Requirements : Associate or Bachelor's degree Over 5 (five) years' experience, education, and/or training of administrative and/or managements skills, abilities, managing schedules/calendars, booking, and coordinating travel and vouchers Must adhere to high standards of integrity, dependability, attention to detail, teamwork Knowledge at the Microsoft Office Specialist level in Microsoft Office, Word, Excel, and PowerPoint, Access, or SharePoint, in order to perform tasks assigned and troubleshoot information technology issues Experience coordinating and tracking documents/papers and complex processes Strong organizational, communication, interpersonal, and computer skills Ability to manage multiple tasks, coordinate multiple activities, and act decisively in daily work Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision Excellent writing, speaking, and research skills to independently produce/prepared authoritative documents under tight deadlines for consideration by senior officials Must have an Active Secret Security Clearance Category Administrative / Clerical Location Washington, DC (DOS - HST Bldg.) - Washington, DC 20520 US (Primary) Education Associate's Degree