Secretary III

Within the Stead Family Department of Pediatrics, provide administrative support for the Division of General Pediatrics and Adolescent Medicine the Division of Pediatric Hospital Medicine. Under general supervision, performs secretarial work such as composing correspondence, compiling specialized reports, coordinating activities, and obtaining and providing information requiring interpretation of the policies and procedures of both the assigned and related work areas. Duties involve the use of personal computers, computer terminals, and a variety of software and/or conventional office equipment. May provide functional supervision. Position Responsibilities: Data entry for grants and research. Make decisions and exercise a moderate level of autonomy while performing administrative support/management responsibilities including managing complex schedules, correspondence, and travel arrangements. Serve as administrative contact and liaison for Division for college, university resources, and outside agencies. Assist with provider and staff onboarding; order business cards, lab coats, and pagers according to Departmental standards; schedule required training. Assist in monitoring accounts/expenditures - Monitor professional development fund balances for Faculty; respond to questions or inquiries from Faculty; submit requests for reimbursement to University Shared Services. May assist with inpatient and outpatient provider schedules by creating, reviewing, and maintaining day to day updates. May assist with coordination of conferences or symposiums hosted by the Department, Division or Program in accord with prescribed parameters and guidelines; arrange location and catering; prepare materials and handouts for attendees; and arrange audio/video equipment for presentations. May support faculty recruitment, including scheduling meetings, coordinating presentation/talk, preparing itinerary, etc. Support division programmatic functions and other tasks, as assigned, at the direction of your supervisor. For a full job description, please send an e-mail to the contact listed below. About the Stead Family Department of Pediatrics The Stead Family Department of Pediatrics is a national leader in pediatric medicine. The Department's mission is to provide outstanding care to the children of Iowa and beyond by being a leader in state-of-the-art clinical care to children, performing cutting-edge research to find new treatments and cures for childhood illnesses, and educating the next generation of pediatric health care providers. The Department comprises the medical and research staff of UI Stead Family Children's Hospital. UI Stead Family Children's Hospital is one of the nation's top-ranked pediatric care and research institutions, and Iowa's only comprehensive children's hospital. About the Division of General Pediatrics and Adolescent Medicine The Division of General Pediatrics and Adolescent Medicine has a long history of providing innovative care for Iowa's children. The dedicated faculty and health care teams want to make a difference in the health of Iowa's children and families by bringing evidence-based medicine to everyday practice and providing access to specialty care when needed. The division provides exceptional training to residents, medical students, and nurse practitioners who will lead pediatric care in the years ahead. The division also provides child protection services, palliative care, child advocacy and child policy, and promotes communication between families and physicians. The Division of General Pediatrics and Adolescent Medicine has a certified child car seat safety inspector and promotes education, communication, and training for children and families. About the Division of Hospital Medicine The Division of Pediatric Hospital Medicine is committed to providing outstanding clinical care, education for trainees of all levels, and the advancement of knowledge and best practices through collaborative research and quality improvement. Clinical services include the inpatient evaluation and treatment for a wide range of acute and chronic health conditions, in addition to newborn care. Our dedicated faculty coordinate care among specialists for children with complex medical conditions. The division provides consultative services for surgical and medical subspecialities as well as telephone consultation for any pediatric provider in the state. Minimum Eligibility Requirements: Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to four years of full-time employment and includes the use of word processing. Desired Qualifications: Excellent written and verbal communication and interpersonal skills. Demonstrated experience providing administrative support to multiple leaders or providers. Demonstrated customer service experience in a fast-paced environment. Demonstrated proficiency with Electronic Health Records systems such as Epic. Demonstrated proficiency with Microsoft Office applications (i.e., Word, Excel, Outlook, and PowerPoint). Demonstrated proficiency with virtual meeting platforms (i.e., Zoom, Microsoft Teams). Position and Application details: In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission: Resume Cover Letter Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact This position is not eligible for University sponsorship for employment authorization. Additional Information Classification Title: Secretary III Appointment Type: Merit Schedule: Full-time Work Modality Options: On Campus Compensation Pay Level: 11 Starting Salary Minimum: 42,569.76 Contact Information Organization: Healthcare Contact Name: Bradley Phillips Contact Email: