Research Contract / Grant Specialist

Position Details Position Information Recruitment/Posting Title Research Contract / Grant Specialist Job Category URA-AFT Administrative Department Research & Sponsored Programs Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds of 500 employers and is the New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey, is seeking a Research Contract / Grant Specialist for the Office of Research and Sponsored Programs. The Grant Specialist is in close and continuous communication with the PI and his/her administrative support team to handle all post award non-financial aspects of sponsored awards, including but not limited to post award requests for prior Sponsor approvals (when needed), review of award modifications, submission of technical reports (when requested by the Sponsor), and budget revisions and reallocations. Among the key duties of this position are the following: Provides essential services to faculty and staff to ensure external support for their research, training and public service programs. Consults, advises and reviews all business / administrative / budgetary aspects of a proposal for completeness, accuracy and compliance with the Sponsor's regulatory requirements and specifications as well as with internal Rutgers policies and procedures. Authorized to submit proposals to all federal, state, local government, non -profit and for-profit sponsors via RAPSS, via the designated Sponsor's electronic portal, or via any other route identified by the Sponsor. Functions as the liaison between the Principal Investigator (PI) / Department support staff and the Sponsor for any additional clarifications, provision of documentation and response to questions issued by the Sponsor prior to the issuance of the award agreement. Reviews, negotiates and processes awards and is responsible for the Funding proposals and Awards modules of the Rutgers Research Administration and Proposal Submission System (RAPSS), as well as for the accuracy and integrity of the information entered, as RAPSS functions is the Rutgers database for research non-financial research administration. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Exempt Grade 06 Position Salary Annual Minimum Salary 72833.000 Annual Mid Range Salary 90741.000 Annual Maximum Salary 108649.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelors degree or equivalent combination of education and experience. Five years of experience in a university grants / contracts office or academic department administrative office. Certifications/Licenses Required Knowledge, Skills, and Abilities Must be knowledgeable of major sponsor policies and procedures. Familiarity with Office Suite (Work, Excel, PowerPoint) and other business software applications pertaining to grant applications. Preferred Qualifications Certified Research Administration (CRA). Knowledge of electronic research administration programs pertaining to grants submissions and of federal procurement regulations, including both FAR and the DFAR. Equipment Utilized Computer, printer, fax, copier. Office Suite; Coeus; RAPSS S2S; Internet Explorer; Mozilla Firefox, Chrome; Adobe Pkg. A wide variety of Agency submission portals including: Federal Agencies: eBRAP ERA commons e-handbook FastLane Research.gov Fed Connect FEMA Grants.gov NASA NSPIRES NOAA Grants online Office of Juvenile Justice Space Telescope Grants Management System Team Web (FTA) US Department of Education (G5) Other Agencies: American Heart Association BSF (By National Science Foundation) March of Dimes NCIIA Proposal Central Various Small Foundation Submission Portals Physical Demands and Work Environment Office environment. Special Conditions Posting Details Posting Number 24ST0608 Posting Open Date 03/21/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions Required fields are indicated with an asterisk ( ). Do you have a minimum of a bachelor's degree in a related field, or an equivalent combination of education and/or experience. Yes No Do you have five years of experience in a university grants / contracts office or academic department administrative office? Yes No Applicant Documents Required Documents Resume/CV Cover Letter/Letter of Application Optional Documents List of Professional References (contact Info)