Research Administrator

Summary: As part of the Muscular Dystrophy Translational Research Program, this Research Administrator would provide advanced administrative support to the program, including grant and financial management of the related muscular dystrophy consortiums. These consortiums oversee multiple sites and awards designed to develop therapies for the muscular dystrophies. The Research Administrator will be responsible for providing direct pre and post award support for the Program. The Research Administrator will also contribute to infrastructure, personnel, policy, and process development for the program. Responsibilities: (35%): Pre-Award Support o Work directly with investigators on assigned proposal submissions to ensure proposals meet technical, administrative and financial requirements; as well as ensuring deadlines are met and established policies and requirements of both VCU and sponsoring agencies are met. o Create a management plan and communicate clearly with the Principal Investigators on submission requirements and assignments; ensuring roles, responsibilities and timelines are clear for each proposal assigned. o Prepare non-technical components of submissions seeking PI input where needed: budget, budget narrative, coordinating administrative requirements for sub recipients, preparing RAMSSPOT submissions, completing sponsor forms, etc. o Prepare cost share authorizations and advance index requests seeking department approvals as needed o Review terms and conditions of awards and communicate special terms to Investigators and department administration as needed. o Provide data and assist supervisor as needed to prepare department level pre-award reporting for areas assigned. (50%): Post-Award Research Administration and Compliance Monitoring o Provide financial and administrative management of program sponsored research portfolios as assigned to include: grants, cooperative agreements and contracts including industry clinical trials. o Work with investigators to establish new awards and initiate spending; ensures award financial record and budget are accurate in university systems. o Provide financial and administrative management including monthly reviews of: expenditures, projections, personnel allocations and cost share indexes. Ensure expenses allocated to project are allowable, reasonable and allocable. Compliance concerns should be brought to supervisor and primary investigators immediately. o Meet with investigators of projects assigned no less than quarterly to review project status and financial projections. Potential issues should be reported to supervisor immediately. o Ensures accurate labor distributions on sponsored and cost share indexes are maintained. o Manage sub awards: initiate sub award administrative actions, receive invoices, monitor finances, and obtain PI approval for invoice payment, process payments (15%): Risk Management and Other Duties o Demonstrate a commitment to risk assessment (considering cost, benefit and impact) Utilize identified internal control mechanism Practices routine verification of the accuracy of data o Other duties as assigned Essential Qualifications: Bachelor's Degree or equivalent related experience Possess or have the ability to acquire skills in the following areas: analyze financial transactions for trends and variances; create reports, tracking tools and professional documents; budget development; expense forecasting; financial reconciliation; ability to interpret and apply complex government regulations and contractual terms Pro-actively ask questions and seek guidance when needed Must be proficient in the use of computers with the ability to learn new systems and software applications with ease. Proficiency in the use of Word, Excel, PowerPoint and Adobe. Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU. Preferred Qualifications: Prior experience in research administration in the areas of proposal development, financial management, effort reporting and project close out. Working knowledge of Generally Accepted Accounting Principles and OMB Uniform Guidance for Federal Awards. General understanding of IRB and IACUC policing pertaining to regulatory requirements in animal and human research This position is open until filled ORP Eligible: No Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off, 12 paid holidays, and more. Explore our benefits further here: VCU is committed to hiring veterans. VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual. Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability. Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements. The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply. UNIVERSITY JOBE CODE: Research Administrator 1-3 (34211, 34212, 34213) Salary Range: $55,000 - $63,000/annually Position Details: Department: Neurology / 1590 Employment Type: UF - University Employee FT Restricted Status: No FTE: 100 Exemption Status: Exempt Contact Information: Contact Name: Kristen Evans Contact Email: Contact Phone: