PURPOSE OF THIS POSITION
The primary purpose of this position is to provide support for the Buyers, the Purchasing Supervisor and the Materials Manager with a focus on efficient and timely order placement, expediting and supply status communication to BVRHC's end users.
JOB DUTIES/RESPONSIBILITIES
- Duty 1: Reviews and releases requisitions (electronic and hard copy) from BVRHC departments to the supplier network for routine supplies. This requires using the GHX Electronic Data Interchange (EDI) system, when appropriate, to ensure adherence to established purchasing policies and procedures.
- Duty 2: Assists the Buyers and the Purchasing Supervisor in processing purchase requisitions, either computer-based or hard copy, and expediting open orders when required to ensure timely placement and receipt of supplies and equipment for BVRHC.
- Duty 3: Performs continuous follow up of EDI functions and expediting routines for open and backordered supplies to ensure that the right supplies are received at the right time and in the right quantity. Routinely reviews and tracks acknowledgements from GHX to ascertain backorder status, check for price discrepancies, status alerts and unit of measure variances and relaying the same information to end users, as applicable. Responsible for the protocol required to set up new suppliers in the GHX system and maintains existing GHX suppliers' standings, currently in the system.
- Duty 4: Will be required to perform the basic job duties of the Buyers, to insure that timely order entry procedures stay on track in times of absence by one or both Buyers.
- Duty 5: Maintains all filing systems for open, backordered and closed purchase orders.
- Duty 6: Handles incoming phone calls professionally and directs calls to the appropriate personnel to promote BVHS values and provide service excellence, both inside and outside BVHS. Also handles mail distribution for the Buyers.
REQUIRED QUALIFICATIONS
- High school diploma or GED equivalent
- Accurate typing skills
- PC experience necessary/knowledge in 'word' and 'excel' programs
- Demonstrated mathematical skills
- Positive service-oriented interpersonal and communication skills required.
PREFERRED QUALIFICATIONS
- 1-2 years office secretarial and/or clerical experience
- AP/AR experience
PHYSICAL DEMANDS
This position requires a full range of body motion with intermittent walking, lifting, bending, climbing, squatting, kneeling, twisting, sitting and standing. The associate will be required to walk for up to one hour a day, sit for six hours a day and stand for one hour a day. The individual must be able to lift twenty pounds and reach work above the shoulders. The individual must have good eye-hand coordination and fine finger dexterity. The associate must possess excellent verbal communication skills to perform daily tasks. The associate must have corrected vision and hearing in the normal range.