General Job Description
The Purchasing Agent will perform duties relating to all functions of Purchasing & Inventory Control. These tasks will be executed by the development, implementation, input & maintenance of purchasing files, records, inventory control files, Bill of Materials, and related documents.
Job Duties
Purchasing Agent Duties:
- Obtain pricing and availability of components as requested by the sales department.
- Attend kick-off meetings to identify long lead time items and answer availability questions.
- Obtain drawings/instructions of components as requested by engineering.
- Issue material from recaps when jobs are complete.
- Close work orders as production completes them.
- Order long lead time components.
- Work to obtain best pricing/value of components needed.
- Review bill of material, sales order, and quote to make sure they match and to check for errors.
- Order job specific components once engineering releases the job.
- Create new part numbers/descriptions in Global Shop, as necessary.
- Enter purchase orders into Global Shop.
- Check and order stock inventory as needed.
- Follow up to make sure product will be received in time to meet deadlines.
- Work with warehouse to ensure correct product is received.
- Purchase last minute items as assembly requires.
- Work with accounting to reconcile invoices with purchase orders and packing slips.
- Transfer inventory to new locations in Global Shop as it is moved.
- Adjust inventory quantities in Global Shop whenever necessary.
- At time of physical inventory: assist inventory teams by answering questions, identifying parts, identifying unit of measure, and counting areas.
- Upon completion of physical inventory: enter data from the hard copies into Global Shop
- Work with the warehouse to locate inventory efficiently.
- Assists Warehouse as necessary.
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