TASK ORDER State of Kansas - Information Technology Services EVT Group 5 - Project Management for the KANSAS CORPORATION COMMISSION (KCC) AMENDMENT - Dated: 05/02/2024 Amendment includes Appendix 1 - Responses to Questions 1.
Timeline: - Release task order - 04/11/2024
- Vendor questions due - 04/25/2024 by 2 PM CST
- Task order response due - 05/22/2024 by 2 PM CST
- Tasks begin - As soon as possible
- Tasks completed by - Submission of the project PIER report, or July 15, 2026, whichever comes first.
2. Task Order Communications: - All communication, including submission of proposals, shall be conducted via email only to: Joy Eriks
KCC Procurement Officer
- When submitting a proposal, use the following template in the email subject line:
PROPOSAL - CONTRACTOR NAME - EVT - IT Services - KCC Task Order Group 5 - Certified Project Manager 3.
Background : The Kansas Corporation Commission (KCC) is seeking a certified Project Manager with experience in large-scale projects. The selected Project Manager will play a pivotal role in steering the project through effective planning, execution, and verification processes.
The KCC has initiated a project to replace the existing Docket Management System. This system is a core business component in which daily KCC business processes are integrated into and extend out from. The KCC anticipates selecting and contracting with a new docket system vendor in the second quarter of 2024, with a go- live date anticipated in the first half of the 2026 calendar year. This project will also be engaging a third-party IV&V.
The KCC has a small dedicated IT staff in which many fulfill multiple traditional IT roles. One of whom is a Project Manager/Application Development Supervisor position, who has lead the project management effort up to this point but is also the subject matter expert and support person for the legacy applications. Multi-role assignments in this size of a project is not advisable and hence, it is the KCC's intention to onboard a dedicated Project Manager for this project.
4. Scope: The Project Manager will be responsible for project planning and execution, preparing reports as required by the KCC executive team, stakeholder collaboration, documentation management, risk management, quality assurance and working with the IV&V contractor. Additionally, the Project Manager will oversee specific project
expectations, including the Project Steering Committee, Configuration Management, Internal Quality Assurance, Risk Management, Organizational Change Management and various project plans and reports.
5. Vendor requirements: - Shall be in good standing with the State of Kansas and have no significant problems in prior work for the state.
- Certified Project Management Professional (PMP) certification is mandatory.
- Proven experience in large-scale project management is mandatory.
- Strong leadership and communication skills.
- Experience with large projects in Kansas is preferred.
6. Deliverables: - Perform project preparations, providing guidance, advice, and experience-based information.
- Develop and maintain a comprehensive project plan, outlining timelines, milestones, and resource allocations in adherence to the Kansas Project Management Methodology (PMM) and ITEC policies.
- Submit required project related documents to the Independent Verification and Validation (IV&V) vendor.
- Facilitate stakeholder collaboration, ensuring alignment with project objectives.
- Establish and maintain project documentation, including plans, schedules, status reports, and IV&V findings.
- Identify and assess project risks, developing mitigation strategies.
- Implement quality assurance processes to ensure the integrity and accuracy of project deliverables.
- Oversee testing and validation activities to meet quality standards.
- Serve as the primary point of contact for project-related matters.
- Regularly communicate project status, issues, and updates to Project Sponsor and Executive Team.
7. Work Location and Travel: The Project Manager will report to and work on-site, at the KCC main office located at 1500 SW Arrowhead Road, Topeka, Kansas. There will be little to no travel outside of Topeka, Kansas required for the duties. After an orientation period, and depending on the needs of the agency, there will be a potential for a hybrid weekly work schedule.
8. Vendor proposal shall include: - Applicable State of Kansas EVT contract number
- A full listing of deliverables provided
- All services that will be provided
- Pricing and pricing structure in accordance with the State of Kansas EVT contract
- Key Staff and resumes, to include subcontractors used in the performance of services.
- References from previous clients or projects demonstrating successful project management of a large- scale IT project.
- Vendor is also encouraged to make suggestions that better adhere to industry best practices, or result in an overall improved process.
9. Terms: - This request does not commit the Agency to services.
- The terms of the applicable State of Kansas EVT contract prevail.
- The State reserves the right to terminate this task order at any time for any reason.