Project Coordinator

With minimal managerial oversight, the Project Coordinator is responsible for a variety of administrative and secretarial responsibilities. A thorough knowledge and understanding of company policies, procedures, and precedents is required. Assigned tasks require tact, independent judgment, initiative and organization in solving a variety of problems. This position also provides support for proposal and report development and production (e.g., editing, proofreading, and production coordination).

• Act as a liaison in transmitting information/decisions between management, staff, and outside agencies and organizations.
• Assemble and prepare information required for administrative decisions.
• Create, proof, revise and edit written material as needed.
• Make travel arrangements and prepare expense reports.
• Maintain Director and staff calendars; set up meetings, webinars, zoom calls.
• Coordinate logistics for meetings and conference calls: location, communication, resources, etc.
• Maintains department logs, reports, and/or data entry for functional databases.
• Work as a team member for documentation development and review.
• Collect, organize, and produce information for dissemination of clear, concise, user-oriented internal and external documents and reports.
• Prepare materials including conference materials, reports, and other various documents.
• Provide administrative support to project directors, managers, and coordinators with special projects.
• Act as secretary in meetings; recording/distributing action items and relevant notes.

• Act as a model of values, integrity and professionalism.
• Build professional relationships with customers and other teams.
• Anticipates the needs of the department and department manager/director.
• Perform other duties as assigned.
• Assist Finance sub departments (AR, AP, GL, Payoll) as needed.

Compensation: 60,000 - 65000 DOE