Program Coordinator I

The City of Pasadena Public Health Department is seeking a Program Coordinator I to plan, administer, and evaluate the Tobacco Control Program (TCP) focused on reducing tobacco use and tobacco-related illnesses and deaths through tobacco control policy and altering social norms. The Program Coordinator I will develop and execute a multi-year work plan; design and implement intervention and evaluation activities; submit progress reports to the state funding agency; support the Pasadena Tobacco Prevention Coalition; and build and maintain collaboration with local stakeholders, healthcare organizations, and other public health partners. The Pasadena Public Health Department is the Local Lead Agency for the California Tobacco Control Program of the California Department of Public Health. IDEAL CANDIDATE The ideal candidate will be an effective manager and supervisor with strong skills in program administration; policy development; budget administration; program planning, implementation and evaluation; health equity; communications and marketing strategies; relationship and coalition building; community engagement; and presentation skills. This position requires a candidate with excellent oral communication skills, independent thinking, and program management skills. The successful candidate will be self-motivated, team-oriented, and results driven. The selected candidate will be expected to use initiative and independent judgment in negotiating, prioritizing project activities, exercising cost and budget controls, and in ensuring the coordination and quality of work is performed in accordance with project goals. ABOUT THE DEPARTMENT/POSITION For over 130 years, the Pasadena Public Health Department has been responsible for helping protect, maintain, and improve the health of the Pasadena community. The City of Pasadena is one of three cities in the State of California that maintains its own independent local health jurisdiction with responsibility for a wide variety of services that support the three core functions of assessment, policy development, and assurance. Essential Functions Themajorresponsibilitiesofthispositionarelistedbelow.Formoredetailedinformation,pleasereviewthejobdescription. Coordinates the operation of the TCP; plans, implements and evaluates program activities; maintains program compliance; completes grant-required deliverables and progress reports. Identifies and advocates for education and policy opportunities as required by the TCP grant. Assigns, coordinates, and supervises work of staff, volunteers, and interns; evaluates the performance of subordinates and recommends disciplinary action. Prepares and submits budget requests for the program; estimates future needs of the program in terms of personnel, equipment, supplies, and space; consults with superiors on priorities and availability of funding and other sources; develops grant proposals and other fund-raising programs; monitors expenditures, submits biannual cost reports, and plans future expenditures aligned with City and funder budget; may negotiate contracts with subcontractors. Develops effective public participation strategies and activities and establishes effective working relationships with community groups or representatives related to or affected by the activities of the assigned program; makes presentations to community groups or participates in committees and task forces to interpret/exchange information and to assure cooperation in achieving goals; provides staff support to Tobacco Prevention Coalition and committees; collaborates to recruit participants and implement program activities. Maintains up-to-date knowledge of federal, state, and local laws, regulations, and policies, procedures that govern program operations; disseminates knowledge to staff and ensures compliance on a continuous basis. Prepares analytical papers, publications, newsletters, planning documents, and administrative reports; assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes, and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains City policies and procedures; confers with members of the public to explain procedures and policies; investigates and prepares reports on specific requests and complaints pertaining to assigned program. Researches and writes request for proposals; evaluates and recommends on the acceptance of proposals; assembles, monitors, and facilitates peer panels to review and recommend on proposals. Conducts needs assessments, researches, and analyzes statistical and other data; makes recommendations on administrative and operational problems, policies, and procedures. Represents the City in the community and at interdepartmental, interagency, and professional meetings. Regular attendance is an essential function of this classification. Qualification Guidelines COMPETENCIES The following list represents the core competencies needed for success in this position. Action & Results Focus-Initiatingtasksandfocusingonaccomplishment. Self-Management- Showing personal organization, self-discipline, and dependability. Professional Impact -Presenting self as a positive representative of the organization. Presentation Skills-Formallydeliveringinformationtogroups. Project Management-Ensuringthatprojectsareon-time,on-budget,andachievetheirobjectives. Strategic Perspective- Evaluating immediate actions in context to achieving long range objectives. Managing Performance - Ensuring superior individual and group performance Organizational Systems Thinking-Comprehendingtheorganizationasasystemofintegratedandinterdependent functions. Decision Making -choosing optimal course of action in a timely manner. EDUCATION AND EXPERIENCE Bachelor's degree in public health, public policy, public administration, or a closely related field. Two years of professional experience in public health programs, preferably in tobacco use prevention. PREFERRED QUALIFICATIONS Certification as health educator desired. Master's degree in public health, public policy, public administration, or a closely related field. SELECTION PROCESS The selection process may consist of a training and experience evaluation, structured interview panel, and department- level interviews. VACANCY INFORMATION There is currently one full time, limited term vacancy in the Health Promotion and Policy Development Division of the Public Health Department. The resulting eligible list from this recruitment may be used to fill this vacancy and similar vacancies in the future. Candidates selected for this position are subject to a one-year probationary work period. Special Requirements Must possess a valid California Class C driver's license and comply with the City's Motor Vehicle Safety Policy during the course of employment.