I. JOB OVERVIEW
Job Description Summary:
It is the academic mission of The George Washington School of Business (GWSB) to be a preeminent business school designed to prepare our students to become ethical world business leaders. We strive to be recognized for scholarly research, teaching excellence, innovative curricula, and focused on the responsible management of organizations in the global environment.
To support the George Washington School of Business's academic mission, we are seeking a Program Associate who will make key contributions through the effective operation of the Office of the Dean and its Centers and Institutes. Reporting directly to the Assistant Dean of Operations, this role involves engaging with GWSB faculty, staff, and various constituents to enhance strategic initiatives and ensure the smooth execution of academic programs.
In addition to the primary responsibilities, the Program Associate will serve as a vital support system for the Executive Special Assistant to the GWSB Dean. This includes ensuring continuity in the Dean's office during absences or peak periods, handling sensitive communications, managing critical schedules, and contributing to high-priority projects. The Program Associate will have comprehensive knowledge of the Dean's office operations and priorities, ensuring a seamless transition when providing backup support. This capacity to adapt and maintain the executive support function is pivotal to sustaining the office's efficiency and the overall effectiveness of the GWSB's leadership team. The role also encompasses supervising and training temporary staff and student hires, further supporting the administrative and operational needs of the Dean's office and GWSB's Centers and Institutes.
Responsibilities include:
- Efficiently manage and coordinate schedules, ensuring seamless organization of meetings, conferences, and appointments for program staff and administrative leadership, optimizing collaboration and program execution.
- Proactively gather and prepare comprehensive background materials for program and administrative meetings, initiatives, and strategic planning sessions, ensuring informed decision-making and program development.
- Collaborate with academic and administrative leaders to align program initiatives and activities with strategic objectives, ensuring they effectively support the needs and goals of students, faculty, and staff.
- Coordinate, allocate, and oversee maintenance and space utilization to enhance program delivery and administrative efficiency.
- Manage equipment, facilities, and system enhancements to support academic programs and administrative functions, ensuring minimal impact on educational and operational continuity.
- Manages and tracks spending of GWSB's Centers and Institutes funds to ensure compliance with university policies. Processes reimbursements, purchase orders, and invoices. Manages all program P-card expenses through iBuy. Assists program directors with budget development and/or grant proposals, budget tracking, and close-out procedures.
- Plan and execute GWSB's Centers and Institutes events, including coordinating with speakers and external vendors such as caterers, reserving event space, and managing day-of logistics.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
- Highly detailed with strong organizational skills, self-motivated, and a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines.
- Superior computer skills, specifically PowerPoint and Excel.
- Excellent interpersonal, customer service, and communication skills (verbal and written).
- Working knowledge of Banner, EAS, and I-Buy systems is preferred.
- Experience in organizing and planning departmental events by preparing invitations, announcements, agendas, etc.
- Enjoys working as part of a team and independently to achieve department and GWSB goals and objectives.
- Ability to interact effectively with a diverse university population at all levels, facilitate decision-making and conflict resolution, and maintain a positive and constructive demeanor, treating all staff, students, and faculty with professionalism, courtesy, and respect.
Typical Hiring Range
$51,455.52 - $70,708.76 How is pay for new employees determined at GW?
II. JOB DETAILS
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
School of Business (SB)
Family
Academic Affairs
Sub-Family
Program Administration
Stream
Individual Contributor
Level
Level 1
Full-Time/Part-Time:
Full time -> FTE 1.00
Hours Per Week:
40
Work Schedule:
Monday - Friday, 8:30 AM - 5:30 PM
Will this job require the employee to work on site?
Yes
Employee Onsite Status
Essential onsite
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
No
Posting Number:
S012853
Job Open Date:
02/27/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.