Procurement Specialist II

Job Description

As a Procurement Specialist II, you will play a vital role in the procurement process, ensuring the acquisition of goods and services meets the organization's needs efficiently and cost-effectively. You will collaborate with various departments to understand their requirements, source suppliers, negotiate contracts, and manage vendor relationships. Your expertise will contribute to optimizing procurement strategies and enhancing operational efficiency.

Functional Responsibilities:

Procurement Planning and Strategy:

• Collaborate with department heads to develop procurement plans aligned with organizational goals and objectives.

• Analyze market trends, supplier capabilities, and industry developments to formulate effective procurement strategies.

• Identify opportunities for cost savings, process improvements, and risk mitigation within the procurement process.

Sourcing and Supplier Management:

• Conduct supplier research, solicit bids, and evaluate proposals to select suitable vendors.

• Negotiate contracts, pricing, and terms with suppliers to ensure favorable agreements.

• Establish and maintain strong relationships with suppliers, addressing issues promptly and fostering collaboration.

Purchase Order Processing:

• Generate purchase orders accurately and timely, verifying specifications, quantities, and pricing.

• Coordinate with internal stakeholders to confirm receipt of goods/services and resolve discrepancies or issues as they arise.

• Monitor and track purchase orders, ensuring timely delivery and adherence to budgetary constraints.

Contract Support:

• Manage contract lifecycle from initiation to closure, ensuring compliance with contractual obligations.

• Review and negotiate contract terms, amendments, and renewals as necessary.

• Monitor supplier performance and adherence to contract terms, addressing deviations or non compliance as required.

Risk Management and Compliance:

• Identify potential risks and develop mitigation strategies to safeguard against supply chain disruptions or non-compliance.

• Ensure procurement activities adhere to relevant regulations, policies, and ethical standards.

• Conduct periodic audits and assessments to evaluate compliance with procurement processes and procedures.

Data Analysis and Reporting:

• Collect, analyze, and interpret procurement data to identify trends, opportunities, and areas for improvement.

• Prepare reports, dashboards, and presentations to communicate procurement performance metrics and insights to stakeholders.

• Utilize data-driven insights to optimize procurement strategies, drive efficiencies, and inform decision-making.