"Our team members are the heart of what makes us better. At Hackensack Meridian
Health we help our patients live better, healthier lives - and we help one another to
succeed. With a culture rooted in connection and collaboration, our employees are
team members. Here, competitive benefits are just the beginning. It's also about how
we support one another and how we show up for our community. Together, we keep
getting better - advancing our mission to transform healthcare and serve as a leader of
positive change."
Come join our Amazing team here at Hackensack Meridian Health. We offer EXCELLENT benefits, Scheduling Flexibility, Tuition Reimbursement, Employee Discounts and much more
The Perioperative Associate provides support to perioperative services, including the Main Operating Room, Ambulatory Surgery Center and supporting departments (Anesthesia, SPD, PACU, etc.) to facilitate efficient utilization of available surgical time. Ensure timely and accurate recording of post-case statistics. Ensure timely and accurate entry of post-case utilization. Ensure complete and accurate entry of charges for supplies and time used. Each function represents a new and separate competency.
- Chart completion: Provide completed charts to appropriate departments/locations for review prior to the scheduled admission date. Deliver completed charts to OR, ASC, Cath Lab, etc.
- Chart maintenance: Ensure complete inclusion of all necessary documents for charts. Includes Consent, History & Physical, Pre-Admission Testing Results, other documents as may be required by surgeon, facility, regulation, etc.
- Communication: Responsible for notifying appropriate parties of case specific needs. Notifies representatives of special needs surgeries including but not limited to eye cases, lasers, cell saver etc. Makes accurate assessment of needs. Document all communication with physicians' offices. Logs, fax confirmations.
- Compiling results: Compile test results from appropriate departments (e.g. Cardiology, Lab, Radiology.) Ensure prompt and complete communication of abnormal results to physicians offices. Knows appropriate contacts and processes to gather sensitive patient information for completion of pre-operative charts.
- Conflict resolution: Communicates scheduling changes or conflicts to managers and others as necessary. Changes or conflicts are addressed in a timely manner without disruption in service.
- General charging: Reviews and corrects charges based on current operating procedures. Verifies and corrects charges to ensure that complete and accurate information is transferred to the legacy patient accounting system
- General scheduling: Coordinates OR schedule and ASC schedule to minimize downtime for financial reasons. Consistently avoids gaps in surgical schedule by frequently reorganizing the same before the final printing deadline.
- Handles requests: All requests are entered into the system on a timely basis in accordance with current Surgical Services policies. All booking requests are scheduled or entered into the wait list within 2 business days of receipt.
- Legacy charging: Sends charges to legacy patient accounting systems on a timely basis. Follows established procedures to transfer charge information from perioperative information system to legacy patient accounting system.
- Maintains records: Accurately records booking information. Completely and accurately records patient information, surgeon(s), procedure(s), insurance, pre-admission test and other information submitted by surgeon's offices to book a surgical case.
- Manual charging: Enters manual charge items accurately and timely. Records manual charges to appropriate patient accounts in legacy patient accounting systems accurately and timely.
- Patient data: Accurately enters patient and case type information in perioperative information system. Accurately records patient type, case type, patient disposition and other relevant data to insure accurate patient charging and statistical recording.
- Post-case charging: Records post-case utilization in perioperative information system accurately. Accurately enters post-case supply utilization in the perioperative information system on a timely basis to insure timely and accurate recording of patient charges
- Post-case data entry: Accurately enters times in perioperative information system. Accurately records time from operative records, including room time, procedure time(s), anesthesia time, and other time elements that may be required to insure appropriate charging and statistical recording.
- Preoperative Chart Prep: Ensure complete preparation of pre-operative charts for review at least 3 business days prior to scheduled surgery date. Review operative schedules to ensure that chart preparation priorities reflect changes in the applicable schedules (e.g. OR, ASC, Cath Lab, etc.).
- Provides support: Provides clerical support as needed. Copies and distributes surgery schedules throughout the hospital(s). Copies, typing etc. are done as per work requisition in an appropriate time frame.
- Reporting: Produces appropriate reports to assist management in analysis of operations. Understands how to access, produce and interpret defined system reports and provide appropriate feedback and information to management and other appropriate parties.
- Staffing data: Accurately enters staffing in perioperative information system. Accurately records all staffing from operative records, including surgeon(s), anesthesiologist(s), nursing and ancillary staff.
- Supply data: Records appropriate supplies in the Implant Log. Accurately enters Implants and Safe Medical Devices, including all required information (e.g. lot numbers, serial numbers, etc.) to insure accurate charging and statistical reporting.
- Surgeon scheduling: Maintains virtually conflict-free schedule between related departments regarding surgeons availability. Coordinates surgeons and assistant surgeons times whenever possible to fill OR schedule and ASC schedules.
- Other duties and/or projects as assigned.
- Adheres to HMH Organizational competencies and standards of behavior.
- High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
- Knowledge of Billing and Medical Terminology.
- Billing experience in a surgical environment, physician office, hospital or ambulatory surgical center.
- Excellent written and verbal communication skills.
- Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.